Pixxel
Website:
pixxel.space
Job details:
Role: Senior Manager - Office Admin
Employment Type: Full time
Educational Qualification: Bachelor's degree or equivalent in Business Administration or a related field.
Work Experience: 8–12+ years of progressive experience in Administration, Facilities Management, Workplace Operations, or Corporate Services (ideally within fast-paced global tech companies or high-growth environments).
Role Description
Pixxel is seeking a highly organised, proactive, and execution-focused Senior Manager - Office Admin to run and scale workplace operations across all offices and facilities. This role is responsible for ensuring seamless day-to-day administrative operations, managing high-value vendors, maintaining physical infrastructure, optimising operational costs, and building scalable administrative processes that support a rapidly expanding organisation.
The ideal candidate will balance high-level operational strategy with hands-on execution. You will possess exceptional attention to detail, strong financial and vendor negotiation acumen, and the agility to navigate complex stakeholder dynamics in a dynamic, high-growth environment.
Responsibilities & Duties
- Workplace & Facility Management
- Oversee day-to-day administration and facility operations across all office locations, ensuring infrastructure, utilities, housekeeping, security, transportation, cafeteria, and maintenance services operate efficiently.
- Maintain a safe, highly productive, and employee-friendly work environment.
- Drive workplace expansion plans and physical office readiness to seamlessly support Pixxel’s rapid organisational growth.
- Vendor & Contract Management
- Manage end-to-end relationships with facility, security, housekeeping, travel, and infrastructure vendors.
- Negotiate contracts, renewals, and service agreements to optimise quality, maximise value, and reduce operational costs.
- Monitor vendor performance rigorously through regular reviews and data-driven Service Level Agreements (SLAs).
- Ensure compliance with contractual obligations and service expectations.
- Budgeting & Cost Optimisation
- Prepare, track, and manage annual administration budgets and financial forecasts.
- Audit administrative expenses and identify proactive opportunities for operational efficiency and cost savings.
- Evaluate vendor proposals and recommend commercially viable, scalable solutions.
- Ensure adherence to approved budgets while maintaining service quality.
- Employee Experience & Workplace Services
- Partner closely with People Experience and business teams to deliver a seamless, high-touch workplace experience.
- Support employee onboarding by ensuring immediate workplace readiness, building access, asset allocation, and workspace setup.
- Drive workplace initiatives that improve employee satisfaction, engagement, and productivity.
- Address and resolve employee concerns related to facilities and administrative services promptly and effectively.
- Infrastructure & Asset Management
- Oversee office assets, inventory, consumables, and infrastructure maintenance.
- Ensure robust tracking, allocation, and lifecycle management of all company assets.
- Coordinate workspace planning, seating arrangements, and office expansion logistics.
- Maintain records and documentation related to facilities and infrastructure.
- Compliance, Safety & Governance
- Ensure absolute compliance with local regulations, statutory requirements, and workplace safety standards.
- Coordinate external audits, routine inspections, license renewals, and regulatory documentation.
- Support emergency preparedness, workplace safety initiatives, and business continuity planning.
- Process Improvement & Operational Excellence
- Develop, document, and implement scalable administrative processes, policies, and standard operating procedures (SOPs).
- Identify operational inefficiencies and drive continuous improvement initiatives.
- Build dashboards and reporting mechanisms to track facility performance, costs, and service levels.
- Leverage technology and automation to improve workplace operations.
- Stakeholder Management
- Partner closely with internal teams, including Finance, IT, Security, Legal, and People Experience.
- Provide regular data-driven updates to leadership on administrative performance, budgets, risks, and facility improvement initiatives.
- Act as the primary point of contact for workplace and facility-related matters.
Desirable Skills & Certifications
- 8–12+ years of execution-focused experience managing multi-location office operations and facility infrastructures.
- High proficiency with productivity tools (Google Workspace, Slack), asset management systems, and workplace dashboard/reporting platforms.
- Proven track record of negotiating high-value vendor contracts and managing tight administrative budgets.
- Demonstrated ability to execute quickly, multi-task under pressure, and adapt to the fast-changing dynamics of a startup environment.
- Sound understanding of workplace safety, statutory compliance, and facility governance is desirable.
- High ownership, exceptional attention to detail, and a customer-service orientation.
Candidate Acumen: Demonstrated expertise in administration, facilities, vendor, and workplace operations with a strong ability to drive operational excellence, cost optimisation, stakeholder management, compliance, and employee experience in a fast-paced, high-growth environment.
Benefits
- Health insurance coverage
- Unlimited leaves & flexible working hours
- Role-based remote work and work-from-home benefit
- Relocation assistance
- Professional Mental Wellness services
- Creche facility for Primary Caregivers (limited to India)
- Employee Stock Options for all hires
About Pixxel
Pixxel is a space data company and spacecraft manufacturer redefining Earth observation with hyperspectral imaging. The company’s first three commercial hyperspectral satellites—Fireflies—deliver imagery at 5-meter resolution and 135+ spectral bands, providing 50x richer detail than traditional Earth observation systems and unlocking insights across agriculture, climate, energy, environment, and more.
Once fully deployed, Pixxel’s constellation of 18-24 satellites will capture imagery across up to 250 bands in VNIR and SWIR ranges, with a 40 km swath and daily global revisit capability. Pixxel’s most unique strength is its full-stack approach, integrating every layer of the value chain from satellite hardware and manufacturing to AI-powered analytics.
Pixxel’s satellite constellation is complemented by Aurora, its in-house Earth Observation Studio that simplifies satellite imagery analysis and democratises remote sensing for all. Designed to make hyperspectral data more accessible, Aurora by Pixxel combines high-frequency imagery with AI-powered tools to generate actionable insights, even for users without technical backgrounds. The third pillar of Pixxel’s ecosystem is its in-house satellite manufacturing capability. Beyond building its own spacecraft, Pixxel also provides satellite systems and subsystems to other organisations. This dual capacity sets it apart in a sector where most companies focus on either payload design or data operations, but not both.
Pixxel’s team is young but deeply mission-aligned, with a culture rooted in curiosity, speed, and long-term thinking. As the company grows its constellation and expands Aurora, the focus remains on making space-based insights practical, scalable, and genuinely helpful so that the health of the planet becomes measurable and action becomes possible.
Pixxel was the only Indian startup selected for the Techstars Starburst Space Accelerator in Los Angeles and has been recognised in TIME’s Best Inventions of 2023, Fast Company’s Most Innovative Companies, and Via Satellite’s Top Innovators list.
For more information, see our Careers page or follow Pixxel onLinkedIn andX/Twitter.
Culture
Pixxel is an organisation where we enable our employees to work on world-changing problems that they are passionate about, and a place where they can be their best selves day in and day out while ensuring they have fun every day.
Central to our employee-first ethos is a commitment to ensuring that every team member feels valued and heard. We nurture a healthy and supportive work environment where we prioritise well-being and growth in all aspects of life.
Link to Pixxel in Media
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