GIVA
Website:
giva.co
Job details:
Job Description – Senior HR Associate
Position : Senior HR Associate – HR Operations
Department
Human Resources
Key Responsibilities
1. Employee Onboarding
• Manage the end-to-end onboarding process for new employees.
• Coordinate with candidates and internal stakeholders to ensure timely completion of joining formalities and documentation.
• Verify employee information and ensure all required documents are complete and accurate.
• Update employee details in the HRMS and maintain accurate employee records.
2. Employee Mapping & Employee Master Data
• Ensure employees are mapped correctly to the respective stores, departments, locations and reporting managers.
• Regularly review and update store mapping based on transfers, new joiners, exits and organizational changes.
• Maintain accurate employee master data in the HRMS.
• Identify discrepancies in employee/store mapping and coordinate with stakeholders for timely resolution.
3. Appointment Letters & HR Documentation
• Verify the issuance of appointment letters and other employee-related documents.
• Ensure appointment letters are accurate with respect to designation, department, location, compensation, joining date and reporting details.
• Maintain proper records of HR documentation.
• Coordinate with relevant stakeholders for corrections or approvals wherever required.
4. Stakeholder Management / Employee Query Management
• Act as a point of contact for employees, HRBPs, Store Managers, Business Teams, Payroll and other internal stakeholders for HR Operations-related matters.
• Follow up proactively with stakeholders to ensure timely closure of pending activities.
• Handle employee queries related to salary, attendance, leave, onboarding, HRMS, documentation, exit and F&F.
5. Payroll Support
• Support monthly payroll activities by validating employee data and payroll inputs.
• Check attendance, LOP, leave, deductions, and other salary-related inputs.
• Perform basic salary calculations and validate salary payable based on attendance and applicable policies.
• Identify payroll discrepancies and coordinate with the Payroll team for resolution.
• Ensure payroll-related data is accurate and submitted within defined timelines.
6. Exit Management & Full & Final Settlement
• Manage the employee exit process from resignation to final settlement.
• Track notice period, last working date and departmental clearances.
• Coordinate with relevant teams for asset, finance and other clearance requirements.
• Verify attendance, salary payable, LOP and other relevant inputs for F&F.
• Coordinate issuance of relieving and experience letters after completion of applicable formalities.
7. HR Operations & MIS
• Maintain onboarding trackers, employee master data, store mapping trackers and other HR Operations reports.
• Prepare periodic MIS reports and provide accurate data to the HR team & other stake holders.
• Ensure HR documentation and records are maintained systematically.
• Support HR audits and other operational requirements as assigned.
Required Skills
• 2–3 years of experience in HR Operations/HR Generalist activities, preferably in a retail or multi-location environment.
• Hands-on experience with HRMS/HRIS platforms.
• Good working knowledge of MS Office.
• Working knowledge of HR statutory compliance and labour laws, including basic understanding of PF, ESI, gratuity, leave and other applicable employment compliances.
• Strong attention to detail and ability to identify discrepancies in employee data and documentation.
• Good verbal and written communication skills.
• Ability to manage multiple tasks and meet strict timelines.
• Good analytical and problem-solving abilities.
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