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hgs.com
Job details:
Senior Bid Manager – Job Description
A Senior Bid Manager is a seasoned professional responsible for leading and managing the end-to-end bid process within an organization. This role is crucial for securing new business: Senior Bid Managers coordinate cross-functional teams to develop winning proposals, ensuring that all client requirements are met while aligning each bid with the company’s strategic goals
In essence, the Senior Bid Manager acts as the project manager for high-stakes proposals (also known as tenders or RFP responses), from opportunity identification to bid submission and post-bid review.
This role ensures that bidding efforts are not only competitive but also efficient and compliant with industry standards and client expectations. A Senior Bid Manager focuses on winning contracts through competitive bids.
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Role Overview
The Senior Bid Manager leads the bid strategy and execution for high-value projects, ensuring that the company’s proposals are competitive and tailored to client needs. They oversee the entire bid lifecycle – from identifying new opportunities and deciding whether to bid, through coordinating proposal development, to submission and post-submission follow-up
In this capacity, a Senior Bid Manager works closely with Sales, Business Development, Technical teams, Finance, and other Subject Matter Experts to assemble all the necessary inputs for a compelling bid
They serve as a key point of contact for clients during the bidding process, clarifying requirements and addressing client inquiries to ensure the proposal hits the mark
Internally, the Senior Bid Manager enforces compliance with both client specifications and internal governance standards throughout the bid
This includes managing risk (identifying and mitigating any risks in the bid or potential contract) and ensuring that the final offer is viable and profitable for the company.
Crucially, Senior Bid Managers also focus on continuous improvement: they analyze outcomes of bids (win or lose), gather feedback, and refine strategies and processes to improve the success rate over time
By maintaining and updating a knowledge base of past bids, boilerplate content, and lessons learned, they enable their team to respond to future opportunities more efficiently and effectively
Bid Lifecycle
Required Qualifications and Skills
Candidates for a Senior Bid Manager position are typically expected to meet certain qualifications and demonstrate a specific set of skills and competencies:
- Education & Experience: Bachelor’s degree in Business Administration, Marketing, Engineering, or a related field is often required. Equivalent experience is also valued. Proven experience (usually 8-10+ years) in bid management, proposal development, or a related field is essential. Prior experience leading proposal teams or managing large, complex bids is highly preferred.
- Technology background specific to support AI (Packaged Solutions) – Demonstrated understanding of AI solutions, Data & Analytics (D&A), and Technology services.
- Regional experience:
- UK or
- North America
- Experience in Public sector or Private sector opportunities or both (Preference is both)
- Experience in Pricing. Comfortable working with pricing models and completing pricing input sheets for single-tower and integrated solutions.
- Demonstrated ability to leverage AI throughout the proposal lifecycle, including content development, research, compliance reviews, and quality assurance with AI tools such as Microsoft Copilot, Claude, ChatGPT, Gemini, or similar platforms.
- Project Management: Strong project management skills are a must. The individual should be adept at prioritizing tasks, managing multiple deadlines, and efficiently coordinating resources. Experience with formal project management methodologies (e.g., use of Gantt charts or Agile techniques for bid process) can be beneficial.
- Communication Skills: Excellent written and verbal communication skills are critical. A Senior Bid Manager must be able to articulate complex ideas clearly and persuasively in writing (for the proposal content) and in meetings. Effective storytelling and editing skills are important to turn technical information into client-friendly content. Additionally, strong interpersonal skills are needed to communicate requirements and updates to the bid team and to present proposals or strategy to executives and clients.
- Strategic and Analytical Thinking: The role requires a strategic mindset to develop winning themes and a keen analytical ability to understand client needs, evaluate competitors, and identify the company’s strengths and weaknesses relative to an opportunity. The Senior Bid Manager should be capable of conducting market research and competitor analysis as part of bid strategy, and translating those insights into a compelling value proposition for the client.
- Bid Process Knowledge: In-depth knowledge of the end-to-end bidding process and proposal best practices is expected. This includes familiarity with different stages of bids (RFIs, RFPs, RFQs, tender procedures), understanding how to interpret tender documents, and knowing how to ensure compliance with all instructions. Knowledge of procurement regulations is important, especially if the role involves public sector or government bids – for example, understanding government RFP procedures, legal terms, and evaluation criteria.
- Financial and Commercial Acumen: A Senior Bid Manager should understand pricing strategy and financial concepts to ensure the bid is commercially sound. This means being comfortable working with pricing models, cost estimation, and having the judgment to balance a competitive price with a sustainable profit margin. Contract negotiation basics are also useful, as the Bid Manager often liaises with legal/commercial teams to fine-tune terms in the proposal.
- Attention to Detail: High attention to detail is non-negotiable in this role. Bids often have strict compliance criteria; a successful Senior Bid Manager is meticulous in checking that every requirement is addressed and every formality is observed (from correct document formats to signed certificates). Small mistakes can cause disqualification, so quality control and proofreading skills are key.
- Technology & Tools: Proficiency with common business and proposal tools is expected. This includes the Microsoft Office Suite (Word, Excel, PowerPoint) for document preparation and analysis. Experience with bid management software (such as Loopio, RFPIO, Qvidian) or Customer Relationship Management (CRM) systems (HubSpot) is preferred to track opportunities and coordinate content. Familiarity with collaboration tools (e.g., SharePoint, Teams) and project management software (e.g., MS Project) can also be beneficial for coordinating the bid process.
- Leadership & Teamwork: Demonstrated ability to lead a team and work collaboratively is important. The Senior Bid Manager should be skilled at motivating team members, delegating tasks, and maintaining a positive, productive team environment under deadline pressure. They also need to be capable of influencing colleagues who are not direct reports (e.g., persuading busy technical experts to contribute input on time) – so assertiveness balanced with good people skills is valuable.
- Stress Management & Adaptability: Bidding can be high-pressure, especially when multiple deadlines converge. A top-notch Senior Bid Manager remains calm and organized under pressure, can adapt to changing client demands or last-minute updates, and is prepared to put in extra effort when needed as deadlines approach.
- Professional Certifications: While not always mandatory, certifications can be a plus. APMP (Association of Proposal Management Professionals) certification is highly regarded in this field, demonstrating a solid foundation in proposal management best practices. Training in Shipley Proposal Methods or similar formal proposal management methodologies is also beneficial. These credentials indicate a commitment to the profession and familiarity with industry-standard approaches.
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