Website:
protecther.in
Job details:
Site Admin – Mundra, Gujarat
Company: PROTECTHER LLP
Location: Mundra, Gujarat
Department: Site Administration / Operations
1. Job Purpose
To manage day-to-day site administration, documentation, manpower coordination, office facilities, logistics and statutory/admin records to ensure smooth and efficient project operations at Mundra.
2. Key Responsibilities
A. Site Administration
- Manage daily site office administration and general facilities.
- Maintain site registers, files, correspondence and administrative records.
- Coordinate office housekeeping, security, transportation, accommodation and other site facilities.
- Coordinate with project management, client, contractors and vendors for administrative requirements.
- Arrange meetings, site visits and official communications.
B. Manpower & Attendance
- Maintain employee/workmen attendance and deployment records.
- Coordinate joining, induction documentation and employee movement.
- Maintain leave, overtime, shift and manpower records.
- Support HR/payroll team with accurate attendance and employee data.
C. Documentation & Compliance
- Maintain employee files, contracts, ID documents and statutory records.
- Prepare daily/weekly/monthly administrative reports.
E. Accounts Support
- Collect and verify vendor invoices and supporting documents.
- Maintain petty cash/site expense records where assigned.
- Coordinate with the accounts team for payment-related documentation.
- Track administrative expenses against approved budgets.
F. Client & Contractor Coordination
- Coordinate with client representatives and subcontractors for administrative matters.
- Maintain contractor manpower and documentation records.
- Ensure timely submission of required administrative documents.
3. Qualifications
- Graduate in B. Com / BBA / BA / B.Sc. or equivalent.
- Working knowledge of MS Excel, Word, email and documentation systems.
4. Experience
- 3–6 years of experience in site administration, construction, infrastructure, industrial or EPC projects.
- Experience at Mundra / Kutch industrial or infrastructure projects will be preferred.
5. Required Skills
- Strong documentation and record-management skills.
- Good communication and coordination ability.
- Good knowledge of MS Office and Excel.
- Ability to work independently at a project site.
- Vendor and manpower coordination skills.
- Basic understanding of labour/statutory compliance documentation.
7. Key Performance Indicators (KPIs)
- Accuracy and timely maintenance of site records.
- Timely submission of attendance/manpower reports.
- Availability of required administrative facilities.
- Timely processing of invoices, requisitions and documentation.
- Audit readiness of administrative records.
- Effective coordination with employees, contractors, vendors and client.
Location: Mundra, Kutch, Gujarat
Joining: Immediate / Short Notice preferred
Click on Apply to know more.
