Specbee
Website:
specbee.com
Job details:
RFP Sourcing & Proposal Specialist — U.S. Market
Location: India (remote) | Reports to: U.S. Sales Lead | Type: Full-time or long-term contract
Specbee is looking for an experienced proposal professional who can find the right opportunities—not just write responses after they arrive. You will build a qualified pipeline of U.S. RFPs for enterprise Drupal and digital-experience work, recommend which opportunities are worth pursuing, and coordinate clear, compliant proposals through final submission.
About Specbee
Specbee is a Drupal-focused digital agency with team members in the United States, and India. We design, build, migrate, and support enterprise websites and digital experience platforms, with services spanning Drupal development, UX, accessibility, SEO, data, and AI-enabled site experiences. Our clients include organizations in higher education, healthcare, nonprofits, associations, government, and other complex sectors.
About the role
This is an individual-contributor role combining opportunity research, proposal writing, and bid coordination. Within the first year, you will have created a dependable RFP-sourcing process, improved our bid/no-bid discipline, built a reusable proposal library, and delivered a consistent flow of high-quality submissions. Success is measured by qualified opportunities, compliant on-time responses, and contribution to wins—not by the raw number of RFPs submitted.
What you’ll own
- Search U.S. public- and private-sector procurement portals, bid platforms, partner channels, and relevant organization websites for opportunities that fit Specbee’s services.
- Screen opportunities for strategic fit, eligibility, scope, budget, timeline, competition, contract terms, and probability of success; prepare a concise bid/no-bid recommendation for sales leadership.
- Track registrations, questions, amendments, mandatory meetings, internal milestones, and submission deadlines in a shared RFP pipeline.
- Own the response process from kickoff through approved submission: build compliance matrices and outlines, assign inputs, manage reviews, and flag risks early.
- Write and edit executive summaries, company qualifications, technical and project approaches, case studies, staffing narratives, and other client-specific content.
- Work with sales, technical, delivery, finance, and leadership teams to collect accurate inputs. You will not invent technical commitments, pricing, legal terms, or client references.
- Perform final quality control for completeness, evaluator alignment, formatting, page limits, attachments, and portal requirements; submit only after the designated approver signs off.
- Maintain reusable content, templates, credentials, case studies, resumes, and win/loss notes so each response becomes faster and stronger.
Required experience
- 3+ years of hands-on RFP, RFI, RFQ, proposal, or bid-management experience for IT services, software, digital agencies, or professional services.
- A track record of managing responses from solicitation review through final submission, including compliance matrices and cross-functional review cycles.
- Excellent written and spoken business English, with the judgment to turn technical input into clear, persuasive, evaluator-friendly language.
- Strong online research skills and experience using procurement portals, bid databases, or structured search methods to identify opportunities.
- Strong project management, document control, and attention to detail under overlapping deadlines.
- Proficiency with Microsoft Word, Excel, PowerPoint, and Google Workspace; comfort learning CRM and proposal-management tools.
- Availability for planned overlap with U.S. Central Time for active-bid kickoffs, reviews, and deadline coordination.
Preferred experience
- Experience with U.S. state and local government, higher education, healthcare, nonprofit, or association procurements.
- Familiarity with Drupal, content-management systems, website redesigns, migrations, accessibility, UX, digital strategy, maintenance, SEO, or AI/search projects.
- Experience with portals and platforms such as SAM.gov, Bonfire, OpenGov, BidNet, IonWave, GovWin, or similar tools.
- APMP certification or training in proposal strategy, color-team reviews, win themes, and proposal operations.
How to apply
Send your resume and two relevant proposal-writing samples with confidential information removed to [APPLICATION EMAIL OR LINK]. Include a short note describing one RFP you recommended pursuing—or declining—and the reasoning behind your decision. Shortlisted candidates may be invited to complete a brief, paid work-sample exercise.
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