Program Coordinator & Teaching Associate

Universal Business School

Required skills

Website: universalai.in
Job details:
Key Responsibility Areas - Teaching Associate & Program Coordinator

Substitute Session Conduction: Step in to conduct scheduled lectures, case discussions, or tutorial sessions when the primary module leader is on planned or emergency leave.
Structured Student Engagement: Lead interactive business case analyses, guided group discussions, or curated review sessions using materials aligned with the course syllabus to ensure zero loss of instructional time.
Attendance & Continuity Logging: Record session attendance, log coverage details, and brief the returning module leader on student progress and topics completed during their absence.

Master Timetable & Scheduling: Build, publish, and manage the master timetable, daily room allocations, faculty workload distributions, and guest lecture slots.
Instructional Delivery Tracking: Monitor daily class execution across all cohorts, track syllabus completion milestones, and arrange immediate class coverage when absences occur.
Academic Review Support: Coordinate administrative workflows for Board of Studies (BoS) meetings, department review sessions, and semester-end feedback consolidation.

Course File & IQAC Audits: Collect, audit, and systematically archive digital and physical course files (lesson plans, CO-PO mapping, rubrics, and evaluation samples) for internal IQAC, NAAC, NBA, and international accreditation standards.
Program Data Maintenance: Manage master databases tracking student enrollment profiles, historical attendance records, internal assessment scores, and graduation rates.
Assessment & Grade Verification: Coordinate with the Examination Cell for continuous assessment data entry, grade finalization, and post-result data archiving.

At-Risk Student Tracking: Monitor attendance trends and internal assessment performance to identify academically lagging students for intervention.
Internship & Capstone Administration: Coordinate the logistics of Summer Internship Programs (SIP) and capstone projects, including faculty guide allocation, submission tracking, and evaluation scheduling.

Primary Parent Point of Contact: Serve as the official bridge for parent queries regarding academic policies, program schedules, and institutional guidelines.
Performance & Attendance Alerts: Oversee the generation and timely dispatch of monthly attendance warnings, mid-term academic reports, and formal notices to parents.
Parent-Teacher Meetings (PTMs): Plan and coordinate semester PTMs, record parent feedback and actionable points, and escalate critical issues directly to the Dean’s Office.

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