Blue Pebble
Website:
bluepebble.in
Job details:
Job Title: Assistant Manager – Production & Project Operations
Location: Mumbai
Job Type: Full-time
Reports to: Production Manager / Operations Head
Compensation: Based on experience, skills, and relevant project exposure
Role Overview
We’re looking for a proactive and highly organised Assistant Manager – Production & Project Operations to support our growing execution and production team.
You’ll work closely with the Production Manager and cross-functional teams to ensure projects move smoothly from design sign-off and planning through production, procurement, site execution, quality control, and final handover.
This is a hands-on role for someone who enjoys keeping multiple moving parts organised—timelines, budgets, vendors, materials, documentation, production schedules, logistics, and site coordination.
If you are detail-oriented, comfortable taking ownership, and enjoy solving execution challenges while keeping projects on time and within budget, this role is for you.
Key ResponsibilitiesProject Planning & Coordination
- Assist in creating detailed project plans, timelines, milestones, and execution schedules.
- Track projects from design sign-off through production, dispatch, installation, and final handover.
- Coordinate project kick-off activities and ensure all internal teams are aligned on deliverables and timelines.
- Monitor project progress and proactively highlight delays, dependencies, and execution risks.
- Maintain project trackers and ensure regular follow-ups with all stakeholders.
Production & Order Management
- Coordinate day-to-day production requirements across ongoing projects.
- Track orders from approved BOM / specifications through manufacturing and dispatch.
- Coordinate with production teams to allocate resources based on workload and project priorities.
- Monitor production schedules and ensure materials and finished products are available as per project timelines.
- Support the Production Manager in managing multiple projects simultaneously.
Vendor & Procurement Coordination
- Coordinate with vendors, fabricators, contractors, and suppliers for pricing, timelines, production, and delivery.
- Support vendor identification and allocation based on project requirements.
- Follow up on raw materials, outsourced production, and procurement schedules.
- Ensure vendors receive accurate project information and execution requirements.
- Maintain clear communication between vendors, production teams, designers, and project teams.
Budgeting & Cost Control
- Assist in preparing and maintaining project budgets.
- Track actual project costs against approved budgets.
- Maintain purchase, production, vendor, transportation, and installation cost records.
- Identify potential cost variations and flag them before they impact the overall project budget.
- Support real-time cost tracking and project profitability control through accurate documentation.
Site Execution, Quality & Handover
- Coordinate with site teams and vendors for installation and execution activities.
- Conduct periodic factory and site-level quality checks where required.
- Prepare and maintain snag lists during project execution.
- Coordinate with vendors and internal teams for timely snag closure.
- Ensure projects meet expected quality standards before final handover.
- Support the Production Manager in ensuring smooth project closure and documentation.
Logistics & Inventory
- Coordinate material movement from factory/vendor locations to project sites.
- Track dispatch schedules and delivery timelines.
- Assist in maintaining project-wise inventory and material records.
- Coordinate transportation and logistics requirements for ongoing projects.
- Ensure critical materials reach the required location as per the execution schedule.
Documentation & Reporting
- Maintain project trackers, production schedules, budget sheets, vendor records, and execution documentation.
- Prepare regular internal project updates and progress reports.
- Maintain records related to orders, BOMs, procurement, dispatch, installation, and snag closure.
- Ensure all project information is accurate, updated, and accessible to the relevant teams.
Cross-Functional Coordination
- Work closely with Design, Business Development, Production, Procurement, Finance, Vendors, and Site Teams.
- Identify discrepancies between design requirements, BOMs, budgets, and execution requirements.
- Facilitate quick resolution of execution-related queries.
- Ensure clear communication between all stakeholders throughout the project lifecycle.
Skills & Qualifications
- Degree / Diploma in Project Management, Operations, Interior Design, Civil Engineering, Production, Commerce, or an allied field.
- Approximately 2–5 years of experience in project execution, production, operations, or project coordination.
- Experience within interiors, fit-outs, furniture, bespoke manufacturing, retail, hospitality, or related industries would be preferred.
- Strong understanding of project planning, production coordination, procurement, vendor management, and site execution.
- Comfortable working with BOMs, project budgets, timelines, trackers, and production schedules.
- Strong command of Microsoft Excel / Google Sheets and project documentation.
- Good numerical ability with attention to project costing and budget tracking.
- Strong follow-up and coordination skills.
- Ability to manage multiple projects and priorities simultaneously.
- Good verbal and written communication skills.
- A practical, problem-solving mindset with strong ownership of assigned responsibilities.
Bonus Points For
- Experience working on commercial or residential interior projects.
- Exposure to custom furniture / bespoke production.
- Experience coordinating with factories, workshops, installers, and site contractors.
- Familiarity with hospitality projects and high-quality interior execution.
- Experience in project budgeting, vendor negotiation, inventory management, or logistics.
- A strong understanding of quality checks, snagging, and project handover processes.
What You’ll Get
- Exposure to diverse and challenging projects across workplace, commercial, hospitality, and interior environments.
- Hands-on experience across the complete project lifecycle—from planning and production to execution and handover.
- Opportunity to work closely with experienced project, design, and production professionals.
- Responsibility and ownership from an early stage rather than a purely administrative coordination role.
- A fast-paced environment where operational thinking, problem-solving, and execution excellence are valued.
- Opportunities to grow into larger project management and production management responsibilities.
How to Apply
Please send your CV along with a short note outlining your experience in project execution, production, operations, vendor management, or interior projects to:
hr@bluepebble.in
Subject:
Application – Assistant Manager, Production & Project Operations
Company Profile & Website:
https://bluepebble.in/
Click on Apply to know more.