Kingsmen India
Website:
kingsmenindia.com
Job details:
Job Purpose
We are looking for a hands-on Procurement & Stores Executive / Assistant Manager to be based at our project site in Chandigarh for approximately three-four months. The candidate will be responsible for managing day-to-day project stores operations, material inward and outward, inventory records, documentation, vendor coordination, and maintaining all material and billing-related records required for project and RA billing.
The role requires someone who is well organised, detail-oriented and comfortable working at a project site while coordinating closely with the central procurement, project execution and finance teams in Delhi.
Key Responsibilities
- Manage the complete project stores operation at the Chandigarh site.
- Coordinate and record all material inward and outward from the project site.
- Verify materials received against Purchase Orders, delivery challans and other relevant documents.
- Maintain proper GRN / material inward / outward registers and daily stock records.
- Maintain accurate records of material received, issued, consumed, returned and balance stock.
- Ensure all material movements are properly documented and authorised.
- Collect, verify and maintain vendor invoices, delivery challans, material receipts and supporting documents.
- Maintain a systematic record of all project-related procurement and stores documentation.
- Coordinate with vendors for deliveries, shortages, damages, pending materials and documentation.
- Coordinate with the Delhi-based procurement team for material requirements, purchase orders, delivery schedules and vendor follow-ups.
- Track material requirements and ensure timely availability of materials at the project site.
- Coordinate with the Project / Site Team to understand upcoming material requirements and avoid material shortages.
- Maintain vendor-wise and material-wise records for the project.
- Reconcile material received with Purchase Orders, delivery challans and invoices.
- Prepare and share the required billing support documents with the Finance team.
- Coordinate closely with Finance to ensure that all supporting documents required for RA (Running Account) billing are complete and available.
- Ensure that all material-related bills and documents are properly filed and traceable for client billing and project audits.
- Prepare regular reports on material inward, outward, consumption, stock and pending deliveries.
- Highlight material shortages, discrepancies, damages, excess quantities or documentation gaps to the Project and Procurement teams.
- Support periodic physical stock verification and reconciliation.
- Ensure proper housekeeping and systematic storage of project materials and documents.
- Perform any other procurement/stores-related activities required for smooth execution of the project.
Candidate Profile
- Experience: 2–5 years in Procurement, Stores, Site Stores, Project Procurement or Supply Chain.
- Experience in interior fit-outs, retail projects, exhibitions, construction, furniture or project-based businesses will be preferred.
- Graduate in any discipline; Diploma / certification in Supply Chain, Procurement or Stores will be an added advantage.
- Good working knowledge of MS Excel and basic documentation.
- Should be comfortable maintaining registers, trackers, stock statements and reconciliation sheets.
- Should have good understanding of Purchase Orders, Delivery Challans, GRNs, Invoices and material movement documentation.
- Good coordination and communication skills.
- Should be disciplined, organised and highly attentive to documentation and quantities.
- Should be comfortable working independently at a project site.
- Candidate should be willing to stay in Chandigarh for the complete project duration of approximately three-Four months.
Key Competencies
- Project Stores Management
- Material Inward & Outward Management
- Inventory & Stock Reconciliation
- Procurement Coordination
- Vendor Coordination
- Documentation & Record Keeping
- Invoice & Bill Management
- RA Billing Support
- MS Excel
- Attention to Detail
- Strong Follow-up & Coordination
Click on Apply to know more.
