Job Description
Position Title - DPDPA Project Coordinator
Location - Mumbai
Reporting To – DPDPA Project Manager
Role Overview :
We are seeking an experienced DPDPA Project Coordinator to support and coordinate the organization's Digital Personal Data Protection Act (DPDPA), 2023 implementation program. The resource will act as the primary liaison between the organization and the appointed implementation partner/consulting agency, ensuring the timely execution, tracking, governance, and closure of all DPDPA-related activities.
The ideal candidate should possess a strong blend of Privacy, Legal, Risk & Compliance, and Information Security expertise, along with proven experience in driving enterprise-wide privacy transformation initiatives. The role requires hands-on coordination of cross-functional stakeholders, management of implementation milestones, monitoring of remediation activities, and ensuring adherence to regulatory and governance requirements throughout the DPDPA implementation lifecycle.
Key Responsibilities:
Program Management & Coordination
- Serve as the central point of coordination between the company, implementation partner, and internal stakeholders.
- Prepare and maintain the DPDPA program plan, milestones, dependencies, and deliverables.
- Track day-to-day implementation activities and ensure timely completion of agreed actions.
- Conduct regular project review meetings and document action items, risks, decisions, and progress updates.
- Escalate delays, risks, and roadblocks to program sponsors and steering committees.
- Drive accountability across business, IT, legal, HR, compliance, security, and vendor management teams.
DPDPA Implementation Management
- Coordinate all phases of DPDPA implementation including:
- Current-state assessment
- Gap analysis
- Risk assessment
- Remediation planning
- Control implementation
- Governance framework establishment
- Training and awareness
- Documentation and closure
- Ensure implementation activities align with DPDPA requirements, industry best practices, and organizational objectives.
- Monitor remediation efforts and validate closure of identified gaps.
- Assist in defining data protection operating models, governance structures, and accountability mechanisms.
Privacy Governance & Compliance
- Support the development and implementation of privacy policies, standards, procedures, and guidelines.
- Coordinate activities related to consent management, notices, purpose limitation, data retention, breach handling, and data principal rights management.
- Ensure compliance documentation and evidence repositories are maintained accurately.
- Facilitate privacy governance meetings and management reporting.
Risk Management & Information Security Alignment
- Coordinate privacy risk assessments and remediation activities.
- Work closely with Information Security teams to align technical and organizational controls with DPDPA requirements.
- Monitor implementation of security controls related to personal data protection.
- Track compliance risks and recommend mitigation actions.
Stakeholder Management
- Interface with senior management, business units, legal, compliance, HR, IT, cybersecurity teams, and third-party vendors.
- Ensure stakeholder awareness and timely participation in project activities.
- Drive decision-making through effective communication and governance forums.
Reporting & Documentation
- Develop executive-level dashboards and status reports.
- Maintain RAID (Risks, Assumptions, Issues, Dependencies) logs.
- Maintain implementation trackers, project documentation, meeting minutes, and evidence repositories.
- Provide periodic status updates to leadership and steering committees.
Required Qualifications
Education
- Bachelor’s degree in law, Information Security, Information Technology, Risk Management, Compliance, or a related discipline.
Experience
Experience in Privacy, Compliance, Risk Management, Information Security, Governance, or related areas.
Mandatory experience of at least two end-to-end DPDPA implementation lifecycles, covering:
- Assessment
- Gap Analysis
- Remediation
- Implementation
- Governance Establishment
- Program Closure
- Experience working with consulting firms, compliance programs, or regulatory transformation initiatives is highly desirable.
- Demonstrated experience coordinating enterprise-wide projects involving multiple stakeholders and external consultants.
Required Skills & Competencies
Domain Expertise
- Strong understanding of: Digital Personal Data Protection Act (DPDPA), 2023
- Privacy governance frameworks
- Data protection principles and controls
- Regulatory compliance programs
- Information Security fundamentals
- Enterprise risk management practices
Project Management
- Strong project planning, tracking, coordination, and reporting skills.
- Ability to manage multiple workstreams simultaneously.
- Experience managing implementation partners and vendor engagements.
- Strong documentation and governance management capability.
Stakeholder Management
- Excellent communication and interpersonal skills.
- Proven ability to work effectively across business, legal, technology, compliance, and security functions.
- Strong negotiation and facilitation skills.
Analytical & Organizational Skills
- Ability to identify implementation risks and dependencies.
- Strong problem-solving and decision-support capabilities.
- Detail-oriented with excellent organizational skills.
Preferred Certifications
One or more of the following certifications will be preferred:
- Certified Information Privacy Professional (CIPP)
- Certified Information Privacy Manager (CIPM)
- Certified Information Privacy Technologist (CIPT)
- DPO / Privacy Officer Certifications
- Certified Information Security Manager (CISM)
- Certified in Risk and Information Systems Control (CRISC)
Key Success Metrics
- Timely completion of DPDPA implementation milestones.
- Effective coordination between internal stakeholders and implementation agency.
- Closure of identified compliance and privacy gaps within agreed timelines.
- Establishment of sustainable privacy governance mechanisms.
- Accurate tracking and reporting of implementation progress.
- Successful program closure with documented compliance evidence and governance framework in place.
Ideal Candidate Profile
A highly organized privacy and compliance professional who combines DPDPA subject matter expertise, project coordination capabilities, regulatory understanding, and information security knowledge to drive successful implementation outcomes. The individual should be capable of independently managing day-to-day program activities while ensuring seamless collaboration between the organization and implementation partner.