Website:
paruluniversity.ac.in
Job details:
PERSONAL ASSISTANT (PA) – ESTATE DEPARTMENT
Position Overview
We are looking for a professional, organized and proactive Personal Assistant to provide administrative and coordination support to the Head – Estate Department and ensure smooth day-to-day functioning of Estate-related activities across the University.
Educational Qualification & Experience
Bachelor’s degree in any discipline with minimum 5 years of relevant experience as a Personal Assistant, Executive Assistant or Secretary Experience in a university, educational institution, real estate, facilities or infrastructure environment will be preferred.
Key Responsibilities
- Manage the Head – Estate’s calendar, meetings, appointments and daily schedules.
- Coordinate with Estate, Engineering, Maintenance, Security, Housekeeping and other University departments.
- Draft letters, emails, reports, presentations, notices and official communications.
- Maintain confidential records, files, documents and Estate-related correspondence.
- Coordinate meetings, prepare minutes and track action items and follow-ups.
- Follow up on maintenance, infrastructure, vendor and facility-related matters as directed.
- Coordinate with contractors, vendors and external stakeholders when required.
- Assist with reports, MIS, documentation and departmental reviews.
- Handle sensitive information with confidentiality and discretion.
- Undertake other administrative responsibilities assigned by the Head – Estate.
Required Skills
- Excellent communication and professional drafting skills.
- Fluency in English, Hindi and Gujarati is Mandatory.
- Preference will be given to local candidates of Vadodara.
- Proficiency in MS Word, Excel and PowerPoint is Mandatory
- Strong coordination, follow-up and time-management skills.
- Ability to multitask, prioritize and work independently.
- Strong confidentiality, discretion and attention to detail.
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