HNM Systems
Website:
hnmsystems.com
Job details:
Job Description
Onboarding Coordinator
Location: India
Position Type: Remote
HNM Systems is the leading tech-enabled professional services provider, shaping the workforce across the telecom, energy, and technology sectors. We connect specialized talent with direct hire, contract-to-hire, and consulting opportunities that support fiber expansion, digital infrastructure, wireless networks, and smart grid energy solutions. Our innovative approach delivers high-impact outcomes, with a 94% success rate in talent placement and project execution. Relentlessly people-driven, HNM Systems sets the industry standard through exceptional employee experience and long-term client value.
Mission: Onboarding Coordinator provides administrative and operational support across the employee and contractor lifecycle, with a primary focus on onboarding, compliance follow-up, workforce administration, and sales and delivery coordination. This role supports the Country Lead with sub-supplier candidates by submitting resumes to clients, scheduling interviews, maintaining accurate records, and coordinating timely follow-up. The coordinator will also be trained in HNM's IT recruitment process over time; however, this is not primarily a recruiting position.
Job Responsibilities:
• Coordinate employee and contractor onboarding activities, document collection, and pre-start follow-up.
• Submit onboarding documentation to Experian and follow up on outstanding requirements.
• Monitor start-date readiness and promptly escalate missing items or risks that could delay a start.
• Coordinate equipment follow-up for onboarding and offboarding, including return tracking.
• Support onboarding workflows in Multiplier, including agreement distribution, completion follow-up, and record storage.
• Maintain organized and accurate employee and contractor records in approved company systems.
• Follow up with sub-suppliers regarding background screening requirements, verifications, references, and other required start documentation.
• Store and maintain required documentation in the appropriate Teams or company-designated location.
• Coordinate sub-supplier termination notifications and related administrative follow-up.
• Track missing, incomplete, or expiring documentation and escalate exceptions appropriately.
• Support the Country Lead with sub-supplier candidates and related sales and delivery administration.
• Submit candidate resumes to clients in accordance with established processes and direction.
• Coordinate and schedule candidate interviews with clients, candidates, and internal stakeholders.
• Track submissions, interviews, feedback, and follow-up items to help keep opportunities moving.
• Enter and maintain updates in Bullhorn, including notes, status changes, and activity records.
• Maintain trackers and prepare routine status reports for People Operations and delivery activities.
• Support periodic contractor check-ins and assist with quarterly contractor meetups or engagement activities as needed.
• Work closely with the Country Lead to learn HNM’s IT recruitment process and develop supporting skills over time.
• Provide sourcing or other recruiting support during slower operational periods, as assigned.
• Be an early adopter and advocate of all technologies.
• All other duties as assigned.
Qualifications:
• 2-4 years of experience in HR operations, People Operations, staffing operations, workforce administration, recruiting coordination, or a related administrative role.
• Experience coordinating onboarding, employment documentation, background verification, or compliance follow-up.
• Experience supporting a staffing, consulting, MSP, or professional services organization preferred.
• Experience supporting India -based clients, contractors, or staffing operations preferred.
• Experience with Bullhorn or a comparable applicant tracking system preferred.
• Experience with candidate submissions, interview scheduling, contractor administration, or sub-supplier coordination preferred.
• Strong written and verbal English communication skills.
• Excellent organization, follow-through, accuracy, and attention to detail.
• Ability to manage multiple priorities and time-sensitive deadlines in a fast-paced environment.
• Proficiency with Microsoft Office and comfort learning new systems and workflows.
• Ability to handle confidential and sensitive information professionally.
Competencies/Skills:
• Technical/computer/equipment/software skills
• Communication skills, critical thinking/problem solving, and time management skills
• Operational ownership, process discipline, and reliable follow-through
• Ability to work independently and remotely while staying connected through Teams and other communication channels
• Adherence to all company policies and procedures
The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position. This job description is subject to revision, and it may be updated to reflect changes in the role or organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
It is the policy of HNM Systems, Inc., to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information and/or marital status. HNM Systems, Inc is compliant with the Fair Chance Ordinance as applicable and will consider all qualified applications for employment.
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