Ottit
Website:
ottit.com
Job details:
Payroll Processor
Location: Remote (India/Pakistan)
Working Hours: US Business Hours
About Us
We are a fast-growing Los Angeles–based accounting and advisory firm that does things differently. Our clients expect precision, responsiveness, and practical solutions — not theory, unnecessary meetings, or endless bureaucracy. Internally, we operate the same way: clarity over noise, systems over chaos, and accountability over politics.
Traditional accounting firms burn people out with long hours, mindless busywork, and a lack of meaningful responsibility. That’s not how we work. You won’t fill out timesheets just to prove you exist, sit in endless meetings that accomplish nothing, or get buried under mountains of meaningless paperwork.
Instead, we focus on practical accounting work, client impact, and career growth — giving you meaningful responsibility from day one, exposure to interesting businesses, and the chance to develop the skills that will make you a future leader.
As we grow, we are looking for a Payroll Processor to join our team. We’re looking for someone who understands Payroll fundamentals and thrives on accuracy in execution.
Who You Are
You are an ambitious, detail oriented HR and payroll professional juggling multi-client or multi-entity payrolls without missing a beat. You communicate with absolute clarity and professionalism, making complex pay issues feel seamless to client leadership and their teams. You thrive on turning tight deadlines into clean, repeatable processes. Highly organized and accountable, you take end-to-end ownership, troubleshoot discrepancies proactively, and aim to deliver 100% accuracy every single pay period. You’re detail-obsessed, comfortable with ambiguity, and energized by turning messy problems into documented solutions.
Key Responsibilities
Multi-Client Payroll Processing
- Execute full-cycle payroll across multiple US and international clients on weekly, bi-weekly, semi-monthly, and monthly schedules
- Calculate variable pay, bonuses, commissions, overtime, and reimbursements with 100% accuracy before disbursement
- Conduct pre-payroll audits to verify employee data, timecards, and pay rates prior to execution
System & Platform Administration
- Set up, configure, and operate client accounts across Gusto, QuickBooks Payroll, Rippling, ADP, Deel, Ontop, and Wise
- Onboard new employees, set up global contractor payments, and manage pay structure settings
- Troubleshoot system sync errors, platform glitches, and multi-tool integration issues
Communication & Support
- Serve as the primary contact for client leadership and employees on all payroll-related matters
- Clearly communicate client submission deadlines, cutoffs, and processing timelines
- Resolve paycheck discrepancies, missing timecards, and payout inquiries with urgency and clarity
Compliance & Filings
- Maintain strict compliance with US federal, state, local, and international payroll regulations
- Track state tax registrations, statutory withholdings, and pay laws (e.g., final pay, overtime rules)
- Coordinate quarterly and annual tax filings (W-2s, 1099s) and manage government tax notices
Process Optimization & SOPs
- Identify manual bottlenecks, double-entry tasks, and redundant steps in client payroll workflows
- Build clear checklists, standardized procedures (SOPs), and automated workflows to reduce error rates
- Recommend platform upgrades or integration fixes to keep payroll systems scalable
Why you’re a good fit:
- You manage complex, multi-client schedules with ease and never miss a pay date.
- You double-check your work, catch discrepancies early, and execute error-free payroll every single cycle.
- Comfortable working across multiple platforms and tools
- You speak and write with clarity, handling US client inquiries efficiently.
- You take complete accountability for the payroll process, spot bottlenecks, and fix messy workflows.
Requirements
Education & Qualifications
- Bachelor’s degree in Human Resources, Finance, Business Administration, or a related field (or equivalent practical experience).
- Certified Payroll Professional (CPP), Fundamental Payroll Certification (FPC), or equivalent regional payroll certification is a strong plus.
Experience & Skills
- 3+ years of hands-on experience managing full-cycle, multi-client or multi-entity payroll processing (US payroll expertise required; global contractor/payroll experience strongly preferred).
- Direct proficiency in key payroll and payout platforms: Gusto, QuickBooks Payroll, Rippling, ADP, Deel, Ontop, and Wise.
- Basic accounting alignment: Strong understanding of general ledger postings, payroll liabilities, and clearing account reconciliation (especially within QuickBooks Online).
- Communication: Exceptional written and verbal English skills for direct client interactions and employee support.
- Organization: Proven ability to manage strict, recurring deadlines across multiple client accounts simultaneously with extreme attention to detail.
Why Join Us
- High-growth firm with real opportunities for advancement and promotion
- Exposure to diverse clients, industries, and technical Payroll challenges
- Collaborative, high-performance team culture
- Competitive compensation and performance-based bonuses
Click on Apply to know more.
