Website:
evolveenergygroup.com
Job details:
Key Responsibilities
1. Payments & Financial Coordination
- Manage end-to-end processing of all marketing-related payments
- Coordinate with finance for PO creation, approvals, and timely disbursements
- Track payment schedules and ensure adherence to deadlines
- Maintain accurate records of all transactions
2. Invoice Management
- Collect, verify, and process vendor invoices
- Ensure alignment between invoices, quotations, and agreed deliverables
- Maintain an updated invoice tracker (status, due dates, approvals)
- Support audits by organizing and maintaining proper documentation
3. Vendor Coordination & Initial Negotiation
- Identify and connect with relevant vendors for marketing requirements
- Conduct initial negotiations on pricing, deliverables, and timelines
- Obtain and compare quotations; prepare cost comparison reports
- Support final negotiation and closure with senior stakeholders
4. Expo & Event Management
- Track and share updates on relevant industry expos, trade shows, and events
- Maintain an annual expo/event calendar with key deadlines
- Handle initial inquiries, bookings, and coordination for stalls/booths
- Liaise with event organizers and vendors for smooth participation
5. Marketing Operations Support
- Coordinate logistics for marketing activities (materials, vendor deliverables, timelines)
- Ensure availability and dispatch of marketing collateral for events
- Work closely with internal teams (design, sales, operations) for execution support
6. Documentation & Reporting
- Maintain organized records of vendor contracts, invoices, and agreements
- Track and report marketing spends vs. budget
- Prepare periodic reports on vendor performance and event participation
7. Cross-Functional Coordination
- Act as a liaison between marketing, finance, and external vendors
- Ensure timely approvals and smooth workflow across departments
- Provide regular updates on payment status, vendor progress, and event readiness
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