Website:
epshipping.com.sg
Job details:
Crew changes are one of the most operationally critical parts of ship management. As an Executive in EPS's Marine HR - Crew Changes team, you will be at the center of it all, coordinating the timely and cost-effective rotation of seafarers across a diverse international fleet. From planning travel and managing documentation to supporting medical cases and ensuring certification compliance, your work has a direct and meaningful impact on the welfare of ship staff and the smooth operation of vessels worldwide. If you enjoy a fast-paced, people-oriented environment with real operational substances, this role offers exactly that.
Key Responsibilities
- Plan and execute efficient, cost-effective crew changes for assigned vessels, including travel, accommodation, documentation, port agent liaison, and system updates in COMPAS.
- Coordinate the monthly consolidated crew change plan, ensuring compliance with staggering guidelines and providing timely updates on manpower availability and planned rotations.
- Handle minor and major medical cases by liaising with the company doctor, vessel, and internal stakeholders — monitoring conditions, maintaining records, and initiating Crew Medical Alerts where required.
- Ensure all onboard ship staff hold valid certificates and licenses, tracking renewals in COMPAS and coordinating with manning offices to maintain compliance at all times.
- Respond to ship staff queries, including requests for early relief or extension, within 72 hours, and ensure documentation is updated in accordance with QSM requirements.
- Arrange briefings for Masters, Chief Engineers, and VMT members, coordinating logistics, visa support, and documentation.
- Monitor flag document validity and ensure compliance with port-specific crew documentation requirements (including Brazil, Indonesia, and Australia).
- Maintain and update the OCIMF/CDI Officers' Matrix in coordination with vessels and superintendents, supporting audit and inspection readiness.
- Manage approvals and logistics for parallel sailing or additional onboard crew, tracking associated costs and ensuring compliance with manpower procedures.
- Submit DNV XML crew lists to vessels post crew change, and support CTM arrangements at preferred ports within company commission limits.
Requirements
- Bachelor's or Master's degree in Maritime Studies, Commerce, Human Resources Management, or a related field or equivalent work experience.
- Minimum 2 to 3 years of relevant experience in a similar corporate role, preferably within Marine HR or crew management.
- Good knowledge of Fleet HR processes and maritime crew operations.
- Strong communication skills in spoken and written English, with a good appreciation of cultural diversity.
- Proficient in MS Office applications, including Word, Excel, and Email.
- Working knowledge of crew management systems (experience with COMPAS is an advantage).
At EPS, we understand that the people behind the scenes are just as vital as those on the bridge. We are committed to being an industry-leading ship management company and to building a workplace where talented individuals can grow and thrive over the long term. EPS is equally committed to minimizing the environmental impact of its business, having achieved the ISO 14001 Environmental Management Standard. If you are ready to bring your skills to a team that keeps a global fleet and its crew well looked after, we would be glad to hear from you.
Personal data collected from applications will be used for recruitment purposes only.
Notice: We do not accept unsolicited CVs from recruitment agencies, and we will not be responsible for any associated fees for unsolicited submissions. We also do not require job applicants to pay a fee as part of the recruitment process.
With a history spanning 60 years, Eastern Pacific Shipping is a leading shipping company that is committed to the green and technology-driven growth of industry. Headquartered in Singapore for the past 30 years, EPS is driven by its mission to be the safe and efficient transportation provider of choice to the shipping industry. Empowering that mission are 8,000 skilled and dedicated sea and shore staff that oversee a versatile fleet of 34 million deadweight-tonnes across four core segments of containership, dry bulk, gas, and tanker vessels. EPS' shore team is fully integrated with in-house commercial, finance, innovation, IT, legal, manning, operations, and technical departments.
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