Castellan Real Estate Partners
Website:
castellanre.com
Job details:
LIHTC 8609 Conversion Coordinator
Remote – India | U.S. Affordable Housing | Work with U.S. Development Teams
Are you experienced in U.S. LIHTC projects and cost certification?
Do you enjoy owning complex documentation workflows and coordinating across CPAs, attorneys, and asset management teams?
We are looking for a detail-oriented LIHTC professional to manage the 8609 conversion process for U.S.-based affordable housing developments — from placed-in-service through final allocation and IRS Form 8609 issuance. This is a high-impact, documentation-heavy coordination role working directly with U.S. development and investor teams.
You will manage the end-to-end 8609 conversion lifecycle for assigned properties.
1️⃣ 8609 Conversion Management
- Own timelines from placed-in-service to executed IRS Form 8609
- Maintain building-level 8609 trackers
- Run recurring conversion check-ins with U.S. teams
- Identify risks, delays, and document gaps early
2️⃣ Cost Certification Coordination (CPA-Led)
- Coordinate with U.S. CPAs to compile cost certification packages
- Review:
- Final sources & uses
- Construction draws & lien waivers
- Change orders & contingency reconciliation
- Developer & contractor fee calculations
- Eligible vs. ineligible basis breakdowns
- Perform consistency and completeness checks before submission
3️⃣ Final Allocation & Agency Packages
- Assemble and QC final allocation packages per state HFA requirements
- Track and respond to agency deficiency notices
- Coordinate resubmissions with CPA and legal teams
4️⃣ Building & Placed-in-Service Validation
- Validate:
- BIN numbers
- Placed-in-service dates
- Unit mix & applicable fraction
- Set-aside elections & credit period details
- Coordinate with property management on lease-up and unit designations
5️⃣ Investor / Syndicator Coordination
- Track capital milestones tied to 8609 issuance
- Support investor reporting requirements
- Assist legal counsel with conversion documentation
6️⃣ Document Control & Reporting
- Maintain audit-ready digital files per building
- Provide weekly pipeline & risk reports
- Improve templates & checklists for faster conversions
Required
- 2+ years experience in U.S. LIHTC, affordable housing, or cost certification support
- Strong understanding of:
- Eligible basis
- Qualified basis
- Applicable fraction
- Placed-in-service
- Final allocation
- IRS Form 8609
- Advanced Excel skills (reconciliations & cross-checking schedules)
- Strong written communication skills
- Ability to manage multiple buildings with strict deadlines
- Must be comfortable working U.S. overlap hours
Preferred
- Experience submitting cost certifications to state HFAs
- Exposure to 4% bond deals and rehab credits
- Experience working directly with U.S. CPAs & attorneys
- Background in affordable housing accounting or development support
Tools
Excel | Google Sheets | SharePoint | Box | Monday.com | Smartsheet | Asana | Adobe PDF
Working Hours: EST
India-based remote role.
Click on Apply to know more.