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Job details:
HR & Payroll Executive – Manufacturing
Company: ICC Chemtec Pvt. Ltd. – SOFTSPUN
www.softspn.in
Location: Neb Sarai, South Delhi
Employment: Full-time | Work from Office
Experience: 3–6 years
Salary: ₹35,000–₹50,000 per month, depending on experience and capability
Role Overview
We are looking for a hands-on HR & Payroll Executive to independently manage payroll, attendance, employee records and day-to-day HR matters for our manufacturing workforce and office staff.
This is primarily a Payroll, Employee Administration & Factory HR role — not a recruitment-focused position.
The candidate should be comfortable working directly with factory workers, supervisors and office staff and should have personally handled monthly payroll.
Key Responsibilities1. Payroll & Attendance
- Independently prepare monthly payroll.
- Maintain and verify attendance, leave, weekly offs, absenteeism and overtime.
- Calculate salary deductions, overtime, incentives, advances and other adjustments.
- Maintain employee-wise salary and increment history.
- Check attendance and payroll discrepancies before salary finalisation.
- Resolve employee salary and attendance queries.
- Submit final payroll to Accounts/Management for verification and approval.
2. PF & ESI Coordination
The company has an external consultant for PF and ESI statutory filings.
The HR Executive will:
- Maintain accurate PF/ESI employee master data.
- Provide monthly employee and salary information to the consultant.
- Ensure all new joiners and exits are reported correctly.
- Coordinate UAN/ESI registration and employee corrections.
- Check PF/ESI workings received from the consultant.
- Ensure challans and statutory filings are completed on time.
- Maintain proper PF/ESI records.
- Follow up on employee PF/ESI queries with the consultant.
3. Employee Administration
- Maintain complete employee files, KYC, bank details and employment records.
- Manage joining formalities for workers and staff.
- Prepare appointment letters, confirmation letters, increment letters and salary revision letters.
- Maintain leave and employee advance records.
- Handle resignation and exit documentation.
- Prepare full & final settlement workings.
- Maintain proper records of employee advances, deductions and recoveries.
4. Factory Workforce HR
- Maintain accurate worker-wise manpower records.
- Monitor daily attendance and absenteeism.
- Track department-wise manpower and overtime.
- Coordinate with Production/Operations supervisors regarding worker attendance and performance records.
- Maintain worker-wise salary and increment history.
- Maintain records required for management decisions on increments and manpower.
- Help ensure salary/increment decisions are properly documented.
5. Employee Issues & Grievances
Act as the first point of contact for routine employee matters including:
- Salary discrepancies
- Attendance issues
- Overtime
- Leave
- Salary advances
- PF/ESI queries
- Joining and exit issues
- Routine worker grievances
Escalate significant disciplinary or sensitive matters to management.
6. HR MIS & Management Reporting
Prepare a monthly HR report covering:
- Total manpower
- Department-wise manpower
- New joiners
- Resignations/exits
- Attendance and absenteeism
- Overtime
- Payroll cost
- Salary increments
- Employee advances/recoveries
- PF/ESI compliance status
- Pending employee issues
Candidate Requirements
- 3–6 years of practical HR/payroll experience.
- Must have personally prepared monthly payroll.
- Experience handling attendance, overtime, leave, salary deductions and employee advances.
- Working knowledge of PF, ESI and basic payroll compliance.
- Experience coordinating with PF/ESI consultants is preferred.
- Manufacturing/factory/warehouse experience strongly preferred.
- Comfortable dealing directly with workers and staff.
- Good Excel skills.
- Strong documentation and record-keeping discipline.
- Able to work independently and take ownership of HR administration.
Preferred
Experience independently handling payroll/HR administration for approximately 100–200 employees/workers will be preferred.
Candidates whose experience is primarily in recruitment/talent acquisition without hands-on payroll and employee administration experience may not be suitable for this position.
Interested in the position, please reply to the following:
Hi,
Thank you for applying for the HR & Payroll Executive – Manufacturing position with ICC Chemtec Pvt. Ltd. (SOFTSPUN), Neb Sarai, South Delhi.
Before scheduling an interview, please reply to the following:
- Full Name:
- Current Residence Location and approximate one-way travel time to Neb Sarai:
- Current Company & Designation:
- Current Monthly Salary / CTC:
- Expected Monthly Salary:
- Notice Period / Earliest Joining Date:
- Have you personally prepared monthly payroll? If yes, for how many employees/workers?
- Please briefly explain the payroll process you personally follow, from attendance collection to preparation of the final salary sheet.
- Have you handled attendance, overtime, leave, late coming, deductions, incentives and employee advances while preparing salaries?
- Have you coordinated with a PF/ESI consultant? Are you comfortable preparing and checking employee-wise PF/ESI data and ensuring new joiners/exits are correctly reported?
- Have you handled HR/payroll for factory or manufacturing workers? If yes, approximately how many?
- Can you independently maintain employee files and prepare appointment letters, increment letters, salary revisions, resignations and full & final settlements?
- Are you comfortable directly handling workers' routine issues relating to salary, attendance, overtime, leave, PF and ESI?
- Have you maintained worker-wise salary and increment history and coordinated with production supervisors regarding worker performance/attendance?
- Rate your Excel skills from 1–10 and mention the Excel functions/features you regularly use.
- Are you comfortable preparing a monthly HR report covering manpower, attendance, absenteeism, overtime, payroll cost, new joiners, exits and pending employee issues?
- If shortlisted, are you comfortable completing a short practical payroll and attendance test before the final interview?
Please answer each question separately. Short and specific answers are preferred.
Click on Apply to know more.