Gehi & Associates
Website:
gehilaw.com
Job details:
Position: Systems Access & HR Offboarding/ HR Separation Coordinator
Preferred Profile: B.Tech/B.E./BCA with MBA Preferably, preferably with experience in Microsoft 365 administration, user access management, IT support, and SaaS applications. The person should be technically strong, highly organized, and capable of independently following up and closing pending items.
Key Job Duties:
- Employee Onboarding & Offboarding – Create, modify, transfer, and deactivate employee system access.
- MYLS Administration – Manage user access, case/task assignments, reassignment, and employee transitions.
- Exit Formalities – Ensure all cases, tasks, files, emails, data, and system responsibilities are properly transferred before an employee exits.
- Microsoft 365 – Manage employee accounts, licenses, email access, OneDrive/SharePoint, and related permissions.
- Email Handover – Monitor and properly transfer/forward emails of departing employees.
- Dialpad Administration – Manage users, numbers, licenses, and reassignment of accounts.
- Access Management – Maintain and control access to company software, portals, social media, and other business systems.
- License Management – Monitor available/unused licenses and allocate or deactivate them as required.
- File & Data Transfer – Ensure employee files and company data are transferred to MYLS/approved centralized storage.
- Case/Task Audit – Ensure no cases or tasks remain assigned to former or inactive employees.
- Password & Security Management – Maintain secure company-controlled credentials and access records.
- Portal Management – Maintain an organized directory of company portals, systems, resources, and access requirements.
- System Cleanup – Regularly identify and remove inactive users, old employee names, unused accounts, and unnecessary access.
- Reporting – Provide management with regular reports on pending access issues, employee transitions, licenses, and incomplete handovers.
- Coordination with HR – Work closely with HR during onboarding, role changes, resignations, terminations, and exit interviews.
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