Website:
hyperloopgroup.com
Job details:
HR, OFFICE ADMINISTRATION & COMPLIANCE INTERN
Company: Hyperloop Group
Location: CBD Belapur, Navi Mumbai
Employment Type: Full-Time Internship
Duration: 3–6 Months
Stipend: Depending on skills and experience.
About the Role
We are looking for a HR, Office Administration & Compliance Intern to support the company's day-to-day HR, administrative, documentation and compliance-related activities.
The role will provide practical exposure to recruitment, employee coordination, office administration, statutory compliance documentation, company records and management support within a professional architecture, PMC and real-estate consultancy environment.
Key Responsibilities
1. HR & Recruitment
- Assist with recruitment, job postings and candidate sourcing.
- Screen CVs and coordinate interviews.
- Maintain candidate and recruitment trackers.
- Assist with joining formalities and employee onboarding.
- Maintain employee records, attendance and leave data.
- Assist in preparing appointment, internship and HR-related letters.
- Coordinate with employees regarding HR documentation and requirements.
2. Office Administration
- Manage day-to-day office administrative activities.
- Maintain physical and digital office records.
- Handle filing, documentation and document tracking.
- Coordinate office supplies, stationery and basic administrative requirements.
- Assist in scheduling meetings and maintaining calendars.
- Coordinate with vendors, consultants and service providers when required.
- Support management with routine administrative tasks.
3. Compliance & Documentation
- Assist in maintaining statutory and corporate compliance records.
- Maintain compliance calendars and renewal/expiry trackers.
- Assist in collecting and organizing documents required for statutory filings, registrations, licences and renewals.
- Coordinate with CA, CS, legal consultants and other professional advisors for documentation and follow-ups.
- Maintain registers, agreements, certificates and other corporate records.
- Track important deadlines and ensure timely escalation to the concerned person.
- Assist in maintaining proper documentation for audits and internal reviews.
- Ensure confidential company and employee information is properly maintained.
4. Management Support
- Prepare basic reports, trackers and MIS using Excel/Google Sheets.
- Follow up with internal teams for pending documents and information.
- Assist management in maintaining task and compliance trackers.
- Perform other HR, administrative and coordination tasks assigned by management.
Skills Required
- Good communication and interpersonal skills.
- Strong organizational and documentation skills.
- Good knowledge of MS Excel / Google Sheets and MS Word.
- Ability to maintain trackers and follow up systematically.
- Attention to detail and accuracy.
- Ability to handle confidential information responsibly.
- Good email and professional communication skills.
- Willingness to learn HR, administration and compliance processes.
Preferred Qualification
- BBA / BMS / MBA (HR) / B.Com / BA / LLB / equivalent qualification.
- Students pursuing HR, Commerce, Management, Business Administration or Law may apply.
- Freshers are welcome.
- Prior internship experience in HR, administration, compliance, CA/CS or legal offices will be an advantage.
Candidate Profile
The ideal candidate should be organized, responsible, proactive and detail-oriented, with strong follow-up abilities. The candidate should be comfortable handling documentation and communicating with employees, consultants, vendors and professional advisors.
Learning & Exposure
The intern will receive practical exposure to:
- Recruitment & HR operations
- Employee documentation
- Office administration
- Corporate documentation
- Compliance tracking
- CA/CS/legal coordination
- MIS and management reporting
- Professional office procedures
- Architecture, PMC and real-estate consultancy operations
Note: The intern will assist with compliance-related documentation and coordination under appropriate supervision and will not independently provide legal, tax, accounting or statutory professional advice.
Click on Apply to know more.
