Blue Matter
Website:
bluematterconsulting.com
Job details:
Job Title: HR & Administrative Executive (4–6 Years' Experience)
Location: Gurgaon
Role Overview
We are looking for an experienced and resourceful HR & Administrative Executive with 4–6 years of
professional experience to provide high-level HR and administrative support to our team. The role requires
strong organizational skills, professionalism, and the ability to manage tasks with minimal supervision.
Key Responsibilities
- Manage end-to-end employee onboarding processes including documentation, background
verification, induction coordination, and system setup
- Maintain and update employee records, HRIS databases, and personnel files while ensuring data
accuracy and confidentiality
- Manage attendance, leave management, and employee documentation in compliance with company
policies.
- Support employee engagement initiatives, wellness programs, celebrations, and culture-building
activities.
- Manage and coordinate calendars, meetings, and appointments for leadership or teams
- Prepare internal and external communications, memos, reports, and presentations
- Coordinate travel and logistics (domestic and international) including itineraries, bookings, and
expense reimbursements
- Serve as a point of contact for internal teams and external vendors/clients
- Maintain office groceries – Timely orders, keep a count of stock, budget
- Oversee procurement and inventory of office supplies and ensure smooth office operations
- Assist in onboarding and coordination for new hires or department transitions
- Support office events, meetings, and department initiatives
- Ensure office upkeep
- Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any
employee laptop breakdowns.
- Provide assistance with administrative and clerical duties which include scanning, mailing, sending
couriers
- Support with organizing office events, lunches, and meetings
Required Qualifications
- Bachelor’s degree or equivalent experience
- 4-6 years of experience in an HR and administrative or executive assistant role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration
tools (Slack, Zoom, etc.)
- Excellent written and verbal communication skills
- Strong organizational, multitasking, and prioritization abilities
- Ability to handle sensitive information with integrity and discretion
Preferred Skills
- Experience supporting leadership or cross-functional teams
- Knowledge of office management practices
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