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- JOB DESCRIPTION: PURCHASE EXECUTIVE (OPERATIONS FOCUSED) Job Title: Purchase Executive Reporting To: Operations Head Working Days: Monday – Saturday Department: Operations / Procurement Location: Udyog Vihar Phase 5, Gurugram Working Hours: 9:30 AM – 6:30 PM
- JOB PURPOSE The Purchase Executive will be responsible for end-to-end procurement and vendor coordination ensuring timely availability of materials, cost optimization, and seamless execution aligned with production and dispatch timelines. This role is operations-critical, ensuring zero delays in production due to procurement gaps and maintaining strong vendor networks for scalability.
- KEY RESPONSIBILITIES
- 1. Vendor Sourcing & Management ● Identify, evaluate, and onboard vendors for raw materials, packaging, and finished goods ● Maintain a strong vendor database across categories (wood, metal, MDF, acrylic, packaging, etc.) ● Negotiate pricing, payment terms, and lead times ● Ensure vendor reliability, scalability, and quality consistency
- 2. Purchase Planning & Execution ● Convert production plans into purchase requirements ● Raise Purchase Orders (POs) with accuracy and within timelines ● Ensure availability of materials before production deadlines ● Coordinate with design, production, and warehouse teams
- 3. Cost Optimization & Budget Control ● Achieve cost savings through negotiations and alternate sourcing ● Track price fluctuations and maintain cost benchmarks ● Reduce dependency on single vendors (risk diversification)
- 4. Quality Coordination ● Ensure procured materials meet required quality standards ● Coordinate with QC team for approvals ● Manage returns/replacements for rejected materials 5. Inventory Coordination ● Monitor stock levels with warehouse team ● Avoid overstocking and stock-outs ● Ensure FIFO and efficient inventory turnover
- 6. Documentation & Compliance ● Maintain proper documentation of POs, GRNs, invoices ● Coordinate with finance for billing and reconciliation ● Ensure compliance with company policies and audit requirements
- 7. MIS & Reporting ● Maintain daily procurement tracker (Zoho / Excel) ● Share reports on order status, delays, and vendor performance ● Highlight risks and bottlenecks proactively
- KEY RESULT AREAS (KRAs) & KPIs
- 1. Procurement Timeliness KRA: On-time availability of materials KPIs: ● ≥95% on-time material availability ● Purchase order TAT (within 24–48 hrs of requirement) ● % delays impacting production due to procurement
- 2. Vendor Performance Management KRA: Reliable and scalable vendor ecosystem KPIs: ● Vendor on-time delivery rate (%) ● Average vendor lead time ● No. of active vendors per category (diversification) ● Vendor SLA adherence (%)
- 3. Cost & Savings Efficiency KRA: Cost-effective procurement KPIs: ● Cost variance vs. approved costing ● % savings achieved through negotiation ● Reduction in procurement cost YoY / project-wise ● Alternate vendor sourcing success rate
- 4. Quality Compliance KRA: Procurement quality standards KPIs: ● Material rejection rate (%) ● Replacement TAT for defective materials ● No. of quality complaints due to procurement
- 5. Inventory Efficiency KRA: Optimized inventory flow KPIs: ● Stock-out incidents due to procurement failure ● Inventory aging due to excess purchase ● Inventory turnover ratio (coordination with warehouse)
- 6. Operations Coordination KRA: Cross-functional execution KPIs: ● % alignment with production schedules ● No. of production delays due to procurement gaps ● Internal team satisfaction (Production / Warehouse feedback)
- 7. MIS & Reporting Discipline KRA: Real-time visibility & tracking KPIs: ● Daily tracker update accuracy (%) ● Timeliness of MIS reports ● No. of untracked or delayed purchase orders
- 8. Issue Resolution & Responsiveness KRA: Proactive problem-solving KPIs: ● Issue resolution TAT (≤24–48 hrs) ● % escalations closed within SLA ● No. of repeat procurement issues
- 9. Process & SOP Adherence KRA: Structured procurement operations KPIs: ● SOP adherence rate (%) ● No. of process deviations ● No. of improvements implemented
- KEY SKILLS & COMPETENCIES ● Strong vendor management & negotiation skills ● Knowledge of gifting materials (wood, metal, packaging, decor) ● Strong coordination & follow-up ability ● Excel / MIS / Zoho proficiency ● Costing understanding & analytical mindset ● Ability to work under tight timelines (wedding / bulk orders)
BUDGET 25,000/-
DM youre resume at 7428322600
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