Activate Talent
Website:
activatetalent.com
Job details:
Remote Full-Time Finance & Accounting Reports to: Founders
RESPONSIBILITIES:
✦P&L Management: Maintain and report accurate profit & loss statements on a monthly, quarterly, and annual basis; surface insights and variances to leadership with clear narratives.
✦Cash Flow Management: Monitor, forecast, and manage daily cash positions; proactively flag liquidity risks and optimize working capital.
✦Financial Projections & Budgeting: Build rolling forecasts, scenario models, and annual budgets in collaboration with founders; track actuals vs. plan and recommend course corrections.
✦Payroll Processing: Manage end-to-end payroll for U.S.-based employees and contractors, ensuring accurate and timely processing in compliance with federal and state payroll tax laws.
✦Accounts Receivable & Invoicing: Own the AR cycle — generate client invoices, track outstanding balances, follow up on overdue accounts, and maintain healthy DSO.
✦Accounts Payable & Reconciliation: Process vendor payments, reconcile bank and credit card statements monthly, and maintain a clean, audit-ready general ledger.
✦Insurance & Risk: Manage business insurance policies (general liability, E&O, workers' comp, etc.), track renewal dates, liaise with brokers, and ensure adequate coverage across states where our client operates.
✦Tax Compliance: Coordinate federal and multi-state tax filings (income tax, sales tax, franchise tax as applicable), working with external CPAs or tax counsel as needed.
✦Regulatory Compliance: Stay current on U.S. federal and state financial regulations, employment tax obligations, and reporting requirements — proactively ensuring our client remains compliant.
✦Financial Reporting: Produce clean, presentation-ready financial reports for founders and any external stakeholders (investors, lenders, auditors).
✦Systems & Process: Own the finance tech stack (QuickBooks / Xero or equivalent), identify process improvement opportunities, and document standard operating procedures.
REQUIREMENTS:
✦Experience in a finance or accounting role supporting a U.S.-based company
✦Hands-on experience with U.S. GAAP, federal tax law, and multi-state tax and payroll regulations
✦Proven ownership of full-cycle accounting: P&L, balance sheet, cash flow, reconciliations
✦Experience processing U.S. payroll (W-2 employees and 1099 contractors), including with platforms such as Gusto, Rippling, or similar
✦Strong working knowledge of QuickBooks Online, Xero, or equivalent cloud accounting software
✦Advanced proficiency in Excel / Google Sheets — comfortable building financial models from scratch
✦Meticulous attention to detail; track record of producing audit-ready records
✦Excellent written English communication — you'll interface directly with U.S. leadership
✦Degree in Accounting, Finance, or related field; CA, CPA, ACCA, or CMA designation required
✦Prior experience at a U.S. agency, media company, or professional services firm
✦Experience with state-specific compliance requirements (e.g., California, New York, Minnesota)
✦Comfortable working with founders in a lean, fast-moving environment — self- directed, no hand-holding needed
✦Proficient with async-first collaboration tools such as Notion and Slack
✦U.S. FINANCIAL & REGULATORY KNOWLEDGE REQUIRED (Federal: IRS tax codes (income, payroll, estimated taxes), Form 941/940, 1099- NEC/MISC, W-2/W-4 compliance, FICA, FUTA)
✦State Payroll Tax: State income tax withholding, SUI/SDI across multiple states, nexus considerations for remote/distributed teams
✦Multi-State Sales & Use Tax: Understanding of economic nexus thresholds and applicable state filing obligations
✦Business Insurance: Familiarity with typical U.S. small business coverage types (GL, E&O/Professional Liability, Workers' Comp, BOP) and state-specific mandates
✦Financial Reporting: U.S. GAAP principles; accrual vs. cash basis accounting; understanding of audit readiness standards
✦Contract & Compliance Basics: Awareness of contractor vs. employee classification rules (IRS common law test, state-level AB5-type laws)
Click on Apply to know more.