Municipality of Kincardine
Website:
kincardine.ca
Job details:
The Executive Support & Workplace Development Coordinator is responsible to provide confidential executive, administrative, and project support to the Chief Administrative Officer (CAO) and Senior Leadership Team. This position will coordinate executive operations, support municipal policy development, corporate initiatives, and strategic projects, while leading employee wellness, engagement, recognition, and workplace development programs.
Reporting To: Chief Administrative Officer (CAO)
Responsibilities
Executive Support Services
- Provide confidential, high-level administrative and project support to the Chief Administrative Officer (CAO)
- Conduct research and assist in the development, review, tracking, and coordination of municipal policies, procedures, and reports
- Manage calendars, appointments, meetings, and scheduling priorities for the CAO
- Prepare and edit professional correspondence, reports, presentations, meeting agendas, and minutes
- Coordinate business travel, conference registrations, and event logistics while maintaining budget and scheduling requirements
- Maintain confidential records, files, and information in compliance with municipal policies, privacy legislation, and records management standards
- Support matters involving legal counsel by coordinating sensitive documentation, communications, and confidential materials
- Serve as a primary point of contact for staff, elected officials, external agencies, and members of the public, responding to inquiries and directing issues appropriately
- Develop and coordinate internal communication materials in support of Senior Leadership Team initiatives, meetings, and strategic priorities
- Assist in the preparation and administration of departmental and program budgets and related tracking
Workplace Development & Employee Wellness
- Develop, implement, and manage employee wellness, engagement, recognition, and retention programs that support a positive workplace culture
- Coordinate wellness activities and initiatives that promote employee health, well-being, workplace safety, and work-life balance
- Coordinate and support employee training, professional development, succession planning, and workplace development initiatives
- Plan and deliver staff appreciation events, and employee engagement activities
- Assist with employee engagement surveys and support the evaluation and continuous improvement of wellness and engagement programs
- Ensure compliance with applicable legislation, municipal policies, and workplace best practices
Corporate Initiatives & Special Projects
- Collaborate with the CAO and Senior Leadership Team to support corporate initiatives, policy development, and organizational improvement projects
- Conduct research, analyze data, and prepare reports and recommendations to support decision-making and Council priorities
- Coordinate special projects, develop workplans, monitor timelines and deliverables, and track project progress
- Facilitate cross-departmental collaboration to advance corporate objectives and continuous improvement initiatives
- Assist with strategic planning, grant applications, program reporting, and project documentation
- Complete other duties as assigned by the Chief Administrative Officer
Education & Experience Requirements
- Post-secondary education in Public Administration, Business Administration, Organizational Development, Human Resources or a related field
- 3 - 5 years of experience in public administration, preferably in a municipal setting
- Previous experience providing executive-level administrative support and workplace development initiatives
- Understanding of Human Resources practices, legislation, and programs considered an asset
- AMCTO Municipal Administration Program completion considered an asset
- A combination of education and relevant experience may be considered
Required Knowledge, Skills & Competencies
- Strong understanding of municipal government operations, regulatory compliance, and public administration
- Knowledge of organizational behaviour principles and practices
- Exceptional organizational, time management, and project coordination skills with the ability to manage multiple priorities simultaneously
- Ability to handle sensitive and confidential information with discretion and professionalism.
- Strong written and verbal communication skills.
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
- Ability to establish and maintain effective working relationships with Council, staff, community partners, and the public.
- Strong problem-solving, analytical, and research skills.
- Ability to work independently with minimal supervision and exercise sound judgment.
Employment Information
- Permanent, Full-Time
- 35 Hours per Week
- Group 9 (Step 1 $36.50/hr - Step 5 $45.63/hr)
- Completion of a Criminal Record Check with an Acceptable Result is a Condition of Employment
This job posting is for an existing position within our organization. Artificial Intelligence is not used to screen, assess or select applicants.
Qualified candidates are invited to submit their application by
September 25, 2026 at 12:00PM.
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