Swid
Website:
swid.in
Job details:
Executive Assistant to the Managing Director
Swid Renewables Limited is seeking a highly organised and proactive professional to support the Managing Director and ensure smooth coordination of priorities, communication and follow-ups across the business.
Role: Executive Assistant to the Managing Director
Location: Pune, Maharashtra
Company: Swid Renewables Limited
Key responsibilities
- Manage the Managing Director’s calendar, meetings, appointments and travel arrangements.
- Prepare meeting agendas, presentations, minutes and briefing notes.
- Track decisions, commitments and action items, and follow up with relevant teams to ensure timely completion.
- Coordinate communication between the Managing Director, internal departments, clients and business partners.
- Manage the Managing Director’s emails, WhatsApp messages and other official correspondence, ensuring timely responses, prioritisation and follow-up.
- Monitor incoming calls, messages and communication channels, escalating urgent or important matters as required.
- Organise confidential documents, reports and correspondence accurately and discreetly.
- Support management reviews, business meetings and special projects.
- Handle administrative priorities with professionalism and sound judgement.
- Compile, organise and analyse business data and management information to support decision-making.
- Prepare MIS reports, dashboards and periodic performance updates using Excel and other relevant tools.
- Maintain accurate records, track key metrics and provide data-driven insights to the Managing Director.
What we’re looking for
- 3–5 years of experience as an Executive Assistant, Personal Assistant or in a similar coordination role.
- Excellent written and spoken English; Marathi and Hindi would be an advantage.
- Strong organisational, communication and follow-up skills.
- Proficiency in MS Office, particularly Outlook, Word, Excel and PowerPoint.
- Good knowledge of MIS reporting, data management and basic data analytics.
- Ability to work with spreadsheets, prepare dashboards and interpret business data.
- Ability to manage professional emails, WhatsApp communication and multiple communication channels with discretion and efficiency.
- Dependable and detail-oriented, with the ability to handle sensitive information and changing priorities.
If you are resourceful, professional and enjoy working closely with senior leadership, we’d like to hear from you.
Click on Apply to know more.
