Website:
boheimluxury.in
Job details:
Job Title: Executive Assistant (EA) to Director
Location: Corporate Office, Mumbai
Work Type: Full-time, Work From Office
Department: Director's Office
About the Role
We are seeking a highly organized, discreet, and proactive *Executive Assistant to the Director*
who will serve as the central link between the corporate office and our construction sites.
This is not a traditional EA role. The incumbent will be responsible for managing the
company's statutory compliance, administrative operations, and end-to-end project reporting
and MIS.
Key Responsibilities:
A. Statutory, Legal & Administrative Affairs
1. Manage all company statutory compliances – ROC filings, MCA, GST, Company
Secretary coordination, labor licenses, RERA filings and renewals.
2. Liaison with external consultants – CA, CS, legal advisors, architects, and government
authorities.
3. Drafting, vetting and maintaining all official correspondence, agreements, MOUs, board
resolutions and legal documents.
4. Handle complete office administration, vendor management, AMC tracking, and
corporate documentation / record keeping.
5. Maintain strict confidentiality of all business, financial and legal matters.
B. Construction Site Reporting
1. Act as the reporting bridge between Mumbai corporate office and site teams.
2. Collect daily/weekly progress reports (DPR/WPR) from Site Engineers, Project Managers
and Contractors.
3. Track and report on labour count, material procurement & consumption, machinery,
quality and safety compliance.
4. Conduct weekly calls with site teams and prepare summary reports with photos, delays,
and action points for Director review.
5. Visit sites as and when required (2-3 times a month) for physical verification.
C. MIS, Budgeting & Project Control
1. Prepare and maintain comprehensive MIS reports on project costs, budgets, cash flows,
and variances.
2. Create and update Project Plans, Budget vs Actual trackers, Cost Sheets, Payment
Schedules and Contractor billings.
3. Maintain master tracker for all project approvals, timelines, milestones and deliverables.
4. Develop dashboards in Excel / Google Sheets for real-time project and financial visibility
for management.
D. Executive Assistance
1. Manage Director's calendar, meetings, travel, and confidential communications.
2. Prepare presentations, meeting minutes (MOM), and follow-up on action items.
Candidate Requirements
Experience: 4-7 years as EA to Director / Business Owner / Project Coordinator in Real
Estate, Construction, or Infrastructure company is mandatory.
Education: Graduate in any discipline; http://B.Com / MBA / Commerce background
preferred.
Skills & Competencies:
- Strong knowledge of Real Estate statutory compliances (RERA, ROC, Labour Laws).
- Advanced Excel & MIS Reporting – VLOOKUP, Pivot, Dashboard, Cost sheets is a must.
- Excellent written and verbal communication in English.
- High level of discretion, ownership and ability to multitask.
- Proficiency in MS Office, Google Workspace, and project tracking tools.
- Willingness to travel to Alibag & Panvel sites.
Other Requirements:
- Based in Mumbai – own vehicle is a plus.
- Able to join on immediate / short notice.
- Stable career track record with attention to detail.
Apply Now!
Click on Apply to know more.
