Vaidyanath Fire Services pvt Ltd.
Website:
vaidyanathfiresrvice101.com
Job details:
Company Description Vaidyanath Fire Services Pvt. Ltd., founded in 2009 and headquartered in Hadapsar, Pune, is a trusted provider of comprehensive fire safety and protection solutions across India. The company specializes in the design, installation, testing, commissioning, and maintenance of advanced fire protection systems for industrial, commercial, and residential projects. Its services include fire hydrant and sprinkler systems, fire detection and alarm systems, gas suppression systems, HVAC solutions, and a wide range of piping and fabrication work. With over 15 years of industry experience, Vaidyanath Fire Services focuses on quality, safety, and regulatory compliance while partnering with builders, factories, warehouses, IT parks, hospitals, and commercial establishments. The organization is committed to protecting lives, property, and businesses through reliable, compliance-driven fire safety solutions.
Role Description The Executive Assistant is a full-time, on-site role based in the Pune District, responsible for providing high-level administrative and organizational support to senior leadership. Day-to-day responsibilities include managing calendars, scheduling meetings, coordinating travel and accommodation, and preparing expense reports and other executive documentation. The role involves drafting and reviewing correspondence, preparing presentations and reports, maintaining records and files, and ensuring timely follow-up on decisions and action items. The Executive Assistant will coordinate internal and external meetings, interact with clients and stakeholders in a professional manner, and help streamline office operations for efficient workflow. This position requires discretion, reliability, strong organizational skills, and the ability to prioritize tasks in a fast-paced environment.
Qualifications
- Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management and coordination of executive activities.
- Candidates should possess solid Administrative Assistance skills, including documentation handling, office coordination, and follow-up on tasks and deadlines.
- Candidates should possess effective Communication skills, both written and verbal, for interacting with leadership, team members, and external stakeholders.
- Candidates should possess proficiency in managing Expense Reports and basic financial documentation related to executive operations.
- Candidates should have strong organizational and time-management abilities, with attention to detail and a commitment to confidentiality.
- Candidates should be comfortable using office productivity tools (e.g., MS Office, email, calendar applications) and basic digital documentation systems.
- Candidates should ideally have prior experience supporting senior management, preferably in industrial, construction, or safety-related sectors.
- Candidates should have a minimum of a bachelor’s degree or equivalent experience in business administration, commerce, or a related field.
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