algoleap
Website:
algoleap.com
Job details:
Job Description: Executive Admin
Work Location: Bangalore – IEC Role Type: Contingent
Position Summary
The Executive Administrative Assistant will provide high-level administrative, operational, and strategic support to the leadership team. This role requires exceptional organizational agility, attention to detail, judgment, and the ability to manage complex priorities in a dynamic business environment. The ideal candidate will operate with professionalism, discretion, and a proactive mindset while partnering closely with internal and external stakeholders.
Key Responsibilities
Executive Support
· Manage and optimize the Leader’s complex calendar, including prioritizing appointments, resolving conflicts, and ensuring preparedness for all engagements.
· Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation.
· Prepare, review, and edit executive-level presentations, documents, and briefing materials.
· Maintain strict confidentiality while managing sensitive business and personnel information.
Business Operations & Coordination
· Support planning and execution of business reviews, operating rhythms, QBRs, and leadership meetings.
· Track and follow up on action items, deadlines, and commitments for the leader and the extended leadership team.
· Assist in managing departmental priorities, ensuring alignment across Professional Services GCC and connected business functions.
· Coordinate cross-functional initiatives, internal events, leadership offsites, and stakeholder communications.
Administrative Excellence
· Oversee end-to-end meeting management: agendas, minutes, decision logs, prep material, and follow-ups.
· Coordinate with procurement and vendor teams for event logistics, budgets, and vendor management.
· Manage documentation, approvals, compliance workflows, and internal systems (travel, expenses, procurement, etc.).
People & Stakeholder Engagement
· Act as the Leaders primary point of contact, fostering strong working relationships with internal teams, customers, partners, and external vendors.
· Support hiring coordination, including scheduling interviews and ensuring a strong candidate experience.
· Assist HR and leadership teams with communication drafts, announcements, HR cycles, and organizational updates.
Required Skills & Competencies
· Excellent Communication: Clear, concise verbal and written communication across stakeholders and leadership levels.
· Organizational Mastery: Ability to manage multiple priorities, anticipate needs, and stay ahead of schedule.
· Strong Time Management: Skilled at handling dynamic priorities and peak workloads.
· Problem-Solving & Sound Judgment: Ability to navigate ambiguity, solve issues proactively, and make appropriate decisions.
· Stakeholder Management: Professional presence and the ability to interact confidently with senior leaders.
· Technical Proficiency
- MS Office (PowerPoint, Excel, Word)
- Outlook & Teams
- Experience with travel/expense systems (Concur, SAP, or equivalent)
Preferred Qualifications
· 4-7 years of experience supporting senior leaders (Director/VP/CXO) in a global or tech/consulting environment.
· Proven experience managing executive-level communication, presentations, and business rhythms.
· Strong ability to coordinate cross-functional initiatives with minimal supervision.
· Prior experience in Professional Services, Consulting, IT Services, or GCC environments is a plus.
Personal Attributes We Value
· High integrity and confidentiality
· Executive presence and professionalism
· Proactive, self-driven, and resourceful
· Calm under pressure; solutions-oriented
· Relationship-focused and collaborative
Click on Apply to know more.
