Website:
azeltd.com
Job details:
Apply or send your CV via Email : Ahmed.Yassin@azeltd.com
Document Controller & Executive Support
Right-Hand to the Managing Director — AZE Engineering, Abu Dhabi, UAE (Fully Remote, India-Based)
Job Type: Full-time
Location: Fully Remote — Candidates based in India
Working Hours: 11:00 AM – 8:30 PM IST, Monday–Friday | 11:00 AM – 5:00 PM IST on Saturdays
Aligned With: UAE business hours (9:30 AM – 7:00 PM Gulf Standard Time)
Reports To: Managing Director
About AZE Engineering
AZE Engineering is a specialized structural and façade engineering firm headquartered in Abu Dhabi, UAE, with a US branch in Richmond, VA. We deliver precast engineering, BIM coordination, and façade solutions for landmark projects across the Middle East. We are a fully remote, fast-growing team that values precision, ownership, and long-term thinking. Learn more: www.azeltd.com
About This Role
This is a two-part role that combines document control with direct executive support to our Managing Director. The right person is someone who can simultaneously hold the technical discipline of a Document Controller — tracking every drawing, submittal, and revision across multiple Gulf projects — while also serving as the technical manager's right-hand person on the day-to-day work of running the team.
Key Responsibilities
Document Control
- Trackers — Maintain master project trackers for all incoming and outgoing documents — drawings, submittals, RFIs, transmittals, and correspondence
- QA — Cross-check title blocks, revision numbers, document codes, and metadata against client-specific requirements before any document leaves the office
- Manage the document numbering and revision control system across all active projects
- Operate the project document management platform (Aconex, ProjectWise, SharePoint, or equivalent) and ensure correct workflows are followed
- Maintain organized digital filing structures so anyone on the team can find what they need without having to ask
- Coordinate submittals and transmittals to clients on time, with the right cover sheets and references
- Flag missing approvals, overdue responses, and document conflicts before they become problems
Executive Support to the Managing Director
- Right Hand — Act as the manager's right hand on day-to-day operational matters — scheduling, follow-ups, meeting preparation, and action tracking
- Draft, format, and proofread correspondence, letters, and reports before they go out under the manager’s name
- Coordinate with project leads to gather information the manager needs and prepare it in a usable form
- Track open items and commitments so nothing falls through the cracks between meetings
- Handle confidential information with absolute discretion — commercial, client, and personnel matters
- Take ownership of administrative tasks that would otherwise consume the manager's time
Required Qualifications
- 3–6 years of document control experience, preferably in engineering, architecture, or construction
- Hands-on experience with a major document management platform — Aconex is strongly preferred, ProjectWise or BIM 360 are acceptable
- Strong working knowledge of engineering drawing conventions — title blocks, revision practice, document codes, transmittals
- Advanced Microsoft Excel skills — tracker maintenance, formulas, conditional formatting
- Excellent written and spoken English — you will draft correspondence on behalf of the manager
- Excellent attention to detail — the kind of person who notices when a revision letter is wrong
- Discretion and professional maturity — you will see confidential information daily
- Reliable home setup: dedicated workspace, stable internet, ability to take video calls professionally
Nice to Have
- Prior experience supporting a senior executive or principal in a professional services firm
- Exposure to Gulf, Middle East, or international engineering projects
- Familiarity with ISO 9001 quality management practices
- Working knowledge of AutoCAD or Revit (enough to open files and verify titles/revisions, not to model)
- Fluent English speaking skills.
What We Offer
- Direct working relationship with the firm's management — high visibility, real exposure to how the business runs
- Work on landmark Gulf projects, including major landmarks, infrastructure, and high-rise developments
- Fully remote position from anywhere in India
- Long-term stable position — we are looking for someone who wants to grow with the firm
- Clear ownership and trust — you will not be micromanaged once you have demonstrated reliability
How to Apply
Send your CV along with a short answer (4–6 sentences) to the following question:
“Describe a time you caught a document error before it was sent to a client or stakeholder. What was the error, how did you catch it, and what did you do about it?”
Applications without an answer to this question will not be reviewed. We are specifically looking for the kind of attention to detail this question is designed to surface.
Click on Apply to know more.