Website:
eleganz.co.in
Job details:
Key Responsibilities1. Document Management & Control : Maintain and manage all project documents—drawings, specifications, material submittals, method statements, RFIs, approvals, and
correspondence. Ensure that all documents are correctly named, coded, version-controlled, and stored in the designated system (DMS, shared drive, or project folder structure).
Track incoming and outgoing documents through proper logs.
2. Drawing & Revision Control: Receive, review, and register all architectural, MEP, and ID drawings. Update teams on drawing revisions and ensure outdated drawings are removed from circulation. Maintain drawing registers and ensure site team always works on the latest approved revision.
3. Communication & Coordination: Liaise with consultants, clients, subcontractors, and vendors to collect, issue, and record project documents. Ensure prompt circulation of technical documents to the site, PM, and design teams. Support project managers in preparing transmittals, submission files, and documentation packages.
4. Tracking Approvals & Submissions: Monitor the status of all submissions and approvals (material samples, mockups, RFIs, shop drawings, etc.). Follow up with consultants/clients to ensure timely approvals. Maintain a clear and updated approval matrix.
5. Site Support Documentation: Prepare and maintain daily documentation required for site teams like permits, checklists, inspection reports, method statements, and safety records.
Ensure requested documents are immediately accessible for audits, inspections, or meetings.
6. Quality & Compliance: Ensure documentation complies with ISO standards, project QA/QC requirements, and company SOPs. Maintain confidentiality and integrity of sensitive documents.
7. Reporting & Logs: Prepare weekly/monthly reports on document status, pending approvals, and revision history. Maintain logs such as:
· Drawing Log
· Material Submittal Log
· RFI Register
· Site Instructions Register
· NCR/Observation Records
· Contractual Correspondence Log
8. Archiving & Handover Documentation: Organize and archive all project documents in a structured format for future reference. Support the preparation of final handover documents including:
· As-built drawings
· O&M manuals
· Test certificates
· Warranty documents
· Product data sheets
9. Administrative & Project Assistance: Assist in preparing presentations, MOMs, and formal letters. Coordinate document flow required for billing, BOQ verification, and contractual
claims support.
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