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Job Description
Job Title
Company Secretary
Department
Secretarial & Compliance
Job Location
Gurugram
Role Overview
We are seeking a qualified Company Secretary with 5–7 years of post-qualification experience to support corporate governance, regulatory compliance, and secretarial functions, particularly for a listed entity environment.
Key Responsibilities
- Listing Compliance & SEBI Filings
- Prepare and file periodic and event-based disclosures with stock exchanges (e.g., outcome of Board meetings, quarterly/annual results, shareholding pattern, corporate governance reports)
- Ensure timely compliance with all listing obligations and disclosure requirements
- Prepare responses to stock exchanges for clarifications and submissions, if any
- Board & Committee Management
- Prepare notices, agendas, and notes for Board and Committee meetings
- Draft minutes and ensure proper recording of proceedings and action points
- Track action items and follow up with internal stakeholders for closure
- Assist in annual calendar planning for Board and Committee meetings
- Statutory Compliance (Companies Act, 2013)
- Prepare and file e-forms with MCA (e.g., DIR, MGT, AOC forms)
- Maintain statutory registers, minutes books, and corporate records
- Support conduct of Annual General Meetings and Extraordinary General Meetings
- Draft resolutions, notices, and explanatory statements
- Having worked on matters such as RPT, ESOP, Dividend disbursement, IEPF, Reg. 30 of SEBI LODR
- Corporate Governance & Policies
- Assist in implementation and monitoring of corporate governance frameworks
- Update and maintain policies (e.g., Code of Conduct, Insider Trading Code, Archival Policy)
- Website upkeep with respect to disclosures, announcements as per applicable laws
- Support compliance certifications and corporate governance reporting
- Insider Trading & Compliance Monitoring
- Administer compliance under Insider Trading regulations, including maintenance of structured digital database
- Monitor trading window closures and disclosures from designated persons
- Ensure timely filings of PIT-related disclosures
- Regulatory Liaison & Audit Support
- Coordinate with regulators such as stock exchanges, depositories, RTA and other authorities
- Support secretarial audits, internal audits, and regulatory inspections
- Prepare and provide data/documents required by auditors and regulators
- Corporate Actions & Secretarial Support
- Assist in execution of corporate actions (e.g., dividend, bonus, rights issue, ESOP etc.)
- Coordinate with RTA, depositories, and intermediaries
- Support due diligence processes and documentation
- Compliance Tracking & Advisory
- Monitor changes in applicable laws and regulations and assess impact
- Maintain compliance trackers and ensure timely closure of compliance requirements
- Provide basic advisory support to internal teams on compliance matters
Qualifications & Experience
- Qualified Company Secretary (Member of ICSI)
- 5–7 years of post-qualification experience, with a top 750 listed company
Key Skills
- Strong drafting and interpretation skills for legal/regulatory documents
- High attention to detail and strong documentation skills
- Basic understanding of financial data and acumen to read and analyse the same
- Ability to manage multiple deadlines and stakeholders
- Proactive and solution-oriented approach
Preferred
- Hands-on experience with listing compliances and SEBI regulations
- Familiarity with filing systems/ portals such as SCORES, ODR, NSDL/CDSL, NEAPS, BSE etc.
- Prior experience of working on BRSR
- CA/CMA/MBA full-time would be an added advantage
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