Fonzel
Website:
fonzel.com
Job details:
ROLE OVERVIEW
The Bid & Estimation Executive is a high-impact, HQ-based role at the intersection of pre-sales, technical estimation, and commercial profitability. You will own the end-to-end process of reviewing client requirements, preparing accurate BOQs and costing sheets, and delivering competitive, technically viable, client-ready quotations and bids for smart locker projects.
If you combine sharp analytical thinking with strong commercial awareness and the confidence to represent the brand in client discussions, this role was designed for you.
KEY RESPONSIBILITIES
Bid & Estimation Ownership
• Review client RFQs, RFPs, and tender documents to determine proposal feasibility and scope
• Analyse layouts, architectural drawings, AutoCAD files, and client specifications to prepare accurate BOQs (Bill of Quantities) and BOMs (Bill of Materials)
• Compute material and component requirements — locker bodies (CRCA / laminate / hybrid), doors, locks, card readers, controllers, electronics, software licences, and accessories
• Build item-wise rate analysis covering material, factory processing, overheads, packing, freight, and installation costs
• Manage bid submissions for corporate RFPs and government tenders — verify compliance, calculate minimum profitable margins, and meet submission deadlines
• Prepare detailed, client-ready quotations — professionally formatted, clearly worded, and aligned with the company's commercial terms
• Maintain and update a repository of estimation templates, rate cards, and BOQ formats
Client Presentation & Engagement
• Present quotations and proposed solutions to clients through meetings at HQ and virtual presentations
• Coordinate pre-presentation site assessments with the Sales and Projects teams where required to validate estimation assumptions
• Represent Fonzel with professionalism and confidence in discussions with procurement heads, facility managers, and senior stakeholders
• Address client queries on technical scope, pricing, and deployment timelines with clarity and conviction
Sales Support & Conversion Focus
• Collaborate with the sales team to understand client context and tailor quotations for maximum conversion potential
• Follow up on submitted quotations, track revision requests, and ensure timely resubmission
• Support negotiation meetings by providing cost breakdowns, alternate configurations, and value-justification inputs
• Maintain a tracker of quotation and bid status, submission dates, and client feedback across the pipeline
Cross-Functional Coordination
• Liaise with the Design team to verify structural and technical feasibility of proposed configurations
• Coordinate with Procurement to track vendor rates and market price fluctuations
• Work with Production, Projects, Warehouse, and Accounts teams to ensure estimates reflect ground-level realities, including material wastage and manufacturing tolerances
• Communicate client feedback and objections to internal stakeholders to improve proposal quality over time
• Participate in post-conversion handover meetings to brief the Projects team on client expectations and committed scope
Post Sales Coordination
• Upon successful conversion of a proposal, punch the PO in the system, generate the sales order, initiate contract review, share the escalation matrix, and remain the sales department window for required client communications until project handover
Accounts Receivables
• Track milestone payments for each project and diligently follow up on receivables on time, in close coordination with the respective Sales Manager
CANDIDATE PROFILE
Education & Experience
• Graduate in any discipline; B.Com / BBA / B.Tech preferred. Degree or Diploma in Interior Design, Civil / Mechanical Engineering, Wood Technology, or Production Management will be an advantage
• 2 – 5 years of experience in estimation, pre-sales, bid management, sales coordination, or client servicing, preferably with a modular furniture or building material supplier (carpet / partition / interior fit-out / lighting / loose furniture etc.)
• Prior experience in a B2B product or solutions company is an advantage
• Experience in the locker, security systems, IT infrastructure, or facility management space is a plus
Skills & Competencies
• Strong numerical aptitude — ability to build, read, and present detailed cost estimates and rate analyses
• Advanced MS Excel skills for building costing models; working knowledge of AutoCAD to interpret layouts and drawings
• Proficiency in AI applications like Claude / ChatGPT / Perplexity etc. and the MS Office suite; experience with ERP / CRM tools is an advantage
• Working knowledge of locker materials, hardware, electronics, finishes, and standard manufacturing tolerances
• Analytical ability to audit drawings and specifications and flag discrepancies or missing details before quotation dispatch
• Excellent verbal communication and presentation skills
• High attention to detail in documentation and proposal preparation
• Confident, well-groomed, and composed under pressure — you are the face of Fonzel in every client interaction
• Self-driven with a strong ownership mindset — you treat every quotation as your conversion responsibility
CAREER GROWTH PATH
Bid & Estimation Executive → Pre-Sales Estimation Engineer → Manager – Costing & Contracts → Head – Design & Commercial Execution
WHAT FONZEL OFFERS
• Opportunity to be part of a fast-growing, technology-driven smart locker infrastructure company
• A role with real ownership — your estimates, your bids, your conversions
• PAN India client exposure across financial, hospitality, transit, and enterprise segments
• A clear growth path from estimation into costing, contracts, and commercial leadership
• A collaborative, high-energy work culture that values initiative and outcome-orientation
ABOUT FONZEL
Fonzel Office Solutions Pvt. Ltd., headquartered in Pune with a presence in India, Malaysia and the UK, is a specialist in smart locker solutions with over 14 years of focused experience. Our cloud-enabled, software- and hardware-agnostic locker systems — with access through PIN/OTP, card, biometric, QR code and mobile app — are deployed across financial institutions, transit hubs, hospitality, manufacturing, and enterprise clients. Our solutions are designed to transform access, security, and asset management at scale — and we are growing fast.
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