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Job details:
Assistant to the Director – Medical Services
We are looking for a highly organised and dependable professional to support the Director – Medical Services in the day-to-day administration and coordination of hospital operations.
The role will involve coordinating with clinical departments, administration, HR, procurement, finance, and external stakeholders, while ensuring timely follow-up on key initiatives and action items.
Key Responsibilities:
- Manage the Director’s calendar, meetings, correspondence, agendas, and follow-ups.
- Coordinate with clinical and non-clinical departments on action items.
- Draft, proofread, and format official communications, reports, and presentations.
- Support compliance requirements related to NABH, NHA/Ayushman Bharat PM-JAY, ESIC and CGHS.
- Prepare and consolidate MIS reports, including attendance, payroll, procurement and operational dashboards.
- Liaise with government bodies, empanelment agencies, vendors and auditors.
- Maintain confidential records and documentation.
- Track licences, renewals, audits and accreditation deadlines.
- Support hospital events, training programmes and internal communications.
- Assist with special projects and research assignments.
- Support the hiring of Consultant Doctors through professional networks and job portals.
Requirements:
- Bachelor’s degree in Hospital Administration, Healthcare Management, Business Administration, or a related field. MHA/MBA preferred.
- 2–5 years of experience in hospital administration, executive assistance, or healthcare operations support.
- Strong written and verbal communication skills.
- Proficiency in MS Office and Excel.
- Excellent organisational and coordination skills.
- Ability to handle multiple priorities and confidential information.
- Strong professional judgment and ability to work across clinical and non-clinical teams.
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