Website:
abdn.ac.uk
Job details:
About the University and the Role:
Founded more than five centuries ago, the University of Aberdeen is a leading research institution that drives innovation and prepares students for future careers. It is ranked 2nd in Scotland and 12th in the UK in the 2025 Guardian University Guide and is listed among the top 250 universities worldwide in the 2025 QS and Times Higher Education rankings. The University of Aberdeen opened its Mumbai campus in Powai in September 2026.
We are seeking an Assistant Registrar & Quality Assurance Officer who will support the smooth running of academic administration and examinations — managing records, schedules, results, and coordination across departments. This role will also lead quality assurance and compliance work, including audits, accreditation documentation, governance committees, and regulatory reporting.
CANDIDATES FROM HIGHER EDUCATION / UNIVERSITIES PREFERRED
Key Responsibilities
Academic Administration
- Support the implementation of academic policies, procedures, and regulations.
- Coordinate academic calendars, student records, and administrative processes.
- Maintain institutional and student-related documentation with accuracy and confidentiality.
- Facilitate communication and coordination between academic and administrative departments.
Quality Assurance Coordination
- Support Quality Assurance Cell (QAC) activities and documentation.
- Coordinate academic audits, programme reviews, and quality monitoring processes.
- Assist in preparation of reports for accreditation, quality reviews, and compliance requirements.
- Maintain quality assurance records and evidence repositories.
- Coordinate follow-up actions arising from quality reviews and committee decisions.
Governance & Committee Support
- Coordinate meetings of Academic Council, Examination Boards, Quality Committees, and other statutory bodies.
- Prepare agendas, notices, minutes of meetings, and follow-up action reports.
- Maintain governance records and ensure timely circulation of documents.
- Support implementation and tracking of committee decisions.
Regulatory & Compliance Support
- Coordinate documentation and requirements related to regulatory and accreditation bodies.
- Support institutional audits, inspections, and compliance reviews.
- Maintain statutory records, policies, and institutional documentation.
- Ensure timely submission of reports and regulatory information.
Stakeholder Coordination
- Liaise with faculty, students, external examiners, partner institutions, and regulatory agencies.
- Support student-facing administrative processes.
- Coordinate institutional communications related to academic administration and examinations.
- Assist academic units in resolving operational and administrative issues.
Qualifications:
Essential
- Any Master or bachelor’s degree
- 5-8 years of experience in Registrar Office operations, academic administration, examinations, or institutional governance within a higher education environment.
Preferred
- Experience supporting accreditation, audits, or quality assurance activities.
- Experience with student information systems and examination management platforms.
- Exposure to international higher education environments.
Key Competencies
- Academic Administration
- Examination Coordination
- Registrar Office Operations
- Quality Assurance Coordination
- Governance and Committee Management
- Regulatory Compliance
- Documentation and Records Management
- Stakeholder Management
- Microsoft Office and Academic Systems
- Communication and Interpersonal Skills
- Attention to Detail
- Process Coordination and Follow-up
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