GR8 Global
Website:
gr8global.com
Job details:
Job Title: Administration Executive
Job Summary
We are seeking a proactive, trustworthy, and highly organized Administration Executive to support day-to-day administrative, facility, logistics, and employee onboarding activities. The role requires coordinating with internal teams, vendors, clients, government offices, and facility management teams to ensure smooth office operations. The candidate must possess a valid two-wheeler license and be willing to travel locally and occasionally to Bangalore and Coimbatore based on business requirements, client visits, and company events.
Key Responsibilities
Office Administration & Facilities Management
- Maintain office cleanliness, hygiene, and overall upkeep.
- Coordinate with Infopark management for housekeeping, maintenance, cleanliness, pest control, and facility-related complaints.
- Monitor office supplies, stationery, pantry stock, and replenish as required.
- Coordinate printer servicing, maintenance, and consumable replacement.
- Support office opening and closing activities.
Guest House Management
- Manage company guest house operations and maintenance.
- Coordinate guest check-ins and check-outs.
- Ensure cleanliness, housekeeping, and availability of required amenities.
- Monitor guest house expenses and vendor services.
Employee Onboarding Support
- Procure, prepare, and distribute onboarding goodies and welcome kits for new joiners.
- Collect, organize, verify, and maintain new joiner documentation.
- Assist HR and Administration teams in onboarding-related activities.
- Track inventory of onboarding materials and assets.
Finance & Payment Coordination
- Collect invoices and initiate payments for:
- Electricity bills
- Air-conditioning maintenance and service charges
- Tea, coffee, and pantry bills
- Facility-related vendor invoices
- Coordinate with Finance for payment processing and follow-up.
- Maintain records of bills, receipts, and vendor payments.
Asset & Logistics Management
- Assist in movement, allocation, and tracking of company assets.
- Coordinate laptop and IT equipment movement between office locations.
- Support asset inventory audits and documentation.
- Assist employees with workstation setup and asset transfers.
Visitor & Client Management
- Welcome and assist visitors, guests, vendors, and clients.
- Arrange visitor entry approvals and access coordination.
- Support client meetings and conference room arrangements.
- Organize refreshments and hospitality services.
Travel & Event Support
- Coordinate travel arrangements, transportation, and accommodation for visitors and clients.
- Provide logistical support during customer visits and audits.
- Travel to Bangalore and Coimbatore on business needs, especially during:
- Client visits
- Corporate events
- Leadership meetings
- Office setup and support activities
- Support organization-wide events, employee engagement programs, and celebrations.
Courier & Documentation Support
- Manage courier dispatch and receipt activities.
- Print vouchers, documents, reports, and business materials as required.
- Maintain document filing and records.
- Deliver and collect important documents from external agencies.
Government & Compliance Coordination
- Visit GST offices, Auditor offices, SEZ authorities, banks, and other government departments as required.
- Submit, collect, and follow up on official documents and compliance-related paperwork.
- Coordinate documentation required for statutory and regulatory purposes.
Qualifications
- Minimum SSLC / 10th Pass or equivalent.
- Prior experience in office administration, facilities, or office support roles preferred.
- Basic computer knowledge (Email, MS Office, scanning, printing).
- Ability to read, write, and communicate effectively.
Mandatory Requirements
- Valid two-wheeler driving license.
- Own two-wheeler for official travel requirements.
- Willingness to travel within the city and occasionally to Bangalore and Coimbatore.
- Good physical fitness and ability to handle office logistics tasks.
Reporting To - Administration Lead
Department: Administration (HR)
Location: Kochi (Travel required to Bangalore and Coimbatore as needed)
Click on Apply to know more.