Ammunic Systems
Website:
ammunicsystems.com
Job details:
Job Title: Admin & Accounts Executive
Location: JP Nagar, Bengaluru, Karnataka
Work Mode: On-site
Employment Type: Full-time
Experience: Minimum 5+ years
About Ammunic Systems
Ammunic Systems Pvt. Ltd. is a Bengaluru-based defence technology and R&D company focused on developing advanced hardware and strategic technology solutions. We are looking for an experienced Admin & Accounts Executive with strong hands-on experience in office administration, facility management, vendor coordination and day-to-day office operations, along with knowledge of accounts and finance support.
Key Responsibilities
Administration
- Independently manage day-to-day office administration and ensure smooth functioning of office facilities.
- Coordinate housekeeping, security, maintenance, repairs and other facility-related services.
- Manage office supplies, stationery, pantry and other consumables.
- Coordinate with vendors and service providers for office requirements.
- Maintain records of office assets, equipment and consumables.
- Coordinate office maintenance and ensure timely resolution of facility-related issues.
- Assist in organizing meetings, company events and employee activities.
- Coordinate travel, accommodation and transportation arrangements when required.
- Maintain proper administrative records and documentation.
- Support HR and Management with day-to-day administrative requirements.
Accounts & Finance
- Handle and maintain day-to-day accounting and expense records.
- Verify vendor invoices, bills and supporting documents.
- Prepare payment requests and coordinate with Management/Finance for timely payments.
- Maintain records of vendor bills, expenses, advances and outstanding payments.
- Manage petty cash and maintain proper supporting documentation.
- Assist with bank reconciliation and accounting entries.
- Support monthly accounting and financial closing activities.
- Maintain and coordinate documentation related to GST, TDS and other statutory requirements.
- Coordinate with external accountants, auditors and consultants as required.
- Maintain proper filing of invoices, receipts, bills and financial documents.
- Ensure accuracy and timely completion of accounting activities.
Coordination & Reporting
- Coordinate with HR, Finance, Engineering, vendors and Management for administrative and financial requirements.
- Prepare regular reports related to office expenses, vendor payments and administrative activities.
- Monitor recurring office expenses and service payments.
- Ensure timely renewal of office-related services, contracts and subscriptions.
- Identify opportunities for cost control and process improvement.
- Maintain confidentiality of company and financial information.
Required Qualifications & Skills
- Bachelor’s degree in B.Com, M.Com, BBA, Finance, Business Administration or a related field.
- Minimum 5+ years of relevant experience in Administration, Accounts or a similar role.
- Strong working knowledge of MS Excel / Google Sheets.
- Good knowledge of accounting principles and financial documentation.
- Experience with accounting software / ERP systems.
- Good understanding of GST, TDS and basic statutory compliance.
- Strong vendor management and coordination skills.
- Excellent organizational and documentation skills.
- Strong attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to independently manage multiple responsibilities.
- Should be proactive, dependable and capable of coordinating with different teams and external vendors.
Preferred Experience
- Experience in startups, engineering, manufacturing, electronics, defence technology or R&D organizations will be preferred.
- Candidates with experience handling both office administration and accounts operations independently will be preferred.
Contact Email:- career@ammunicsystems.com
Click on Apply to know more.