Website:
kapsy.ai
Job details:
Also searched as: Operations Executive · Executive Assistant · Office Manager
Kapsy (Aim Resume Services Pvt Ltd) | Bengaluru, India (On-site) | Full-time | Reports to Founder & CEO
About KapsyKapsy is an idea-to-implementation (i2i) platform helping coaches and SMBs run their entire business — courses, payments, content, and AI-powered learning loops — from one place. We're a fast-growing, early-stage team backed by real revenue and marquee customers, scaling quickly across coaches, students, and enterprise clients.
The RoleWe're hiring an Admin & Operations Executive — a high-trust generalist who owns vendor management, finance and compliance coordination, HR paperwork, and office logistics, so the rest of the team can focus on building and selling. If you love bringing order to fast-moving chaos, this is for you.
What You'll DoFinance & Compliance
• Handle invoicing, payment follow-ups, expense tracking, and reimbursements
• Coordinate with our CA/accountants on GST, TDS, payroll inputs, and statutory filings
• Maintain organized records of contracts, agreements, and compliance documents
HR & People Ops
• Manage onboarding and offboarding — offer letters, contracts, document collection, equipment, and access
• Coordinate payroll inputs, leave tracking, and employee records
• Support hiring logistics: scheduling interviews and coordinating with candidates
Vendor & Office Management
• Source, negotiate with, and manage vendors across software, services, equipment, and facilities
• Handle procurement, subscriptions, and renewals; keep spend visible and controlled
• Manage office logistics, travel bookings, and events/offsites
Founder & Team Support
• Manage calendars, meetings, and travel for leadership as needed
• Prepare documents, follow up on commitments, and be the go-to person for “who's handling this?”
What We're Looking For• 7+ years in operations, administration, or executive assistance — startup experience strongly preferred
• Exceptional organization and follow-through; nothing slips past you
• Comfortable with numbers: basic accounting concepts, invoices, GST/TDS coordination
• Strong written and spoken English; professional communication with vendors, candidates, and partners
• Proficiency with Google Workspace / MS Office, and quick to pick up new tools
• Discretion and trustworthiness — you'll handle confidential information daily
• A bias for action: you solve problems before they're assigned to you
Nice to Have• Experience at an early-stage startup or working directly with founders
• Familiarity with Indian statutory compliance (GST, TDS, PF/ESI, payroll)
• Experience managing HR ops or vendor contracts end-to-end
What We Offer• Competitive salary
• A front-row seat at a fast-scaling startup with direct access to the founding team
• High ownership from day one — you'll shape how the company runs, not just execute
• A growth path into an Operations Manager / Head of Operations role as we scale
How to ApplyApply directly through LinkedIn. In your application, include 2–3 lines on the messiest operational problem you've solved — we read every one.
Click on Apply to know more.
