Diamars Fine Jewels LLP
Website:
diamars.com
Job details:
Industry: Diamonds & Fine Jewellery
Location: Mumbai, India (On-Site)
Experience: Minimum 3 years in the diamond and jewellery industry, specifically in accounts, export-import documentation and trade finance.
About the Role
We are looking for a detail-oriented and hands-on Accounts & Trade Finance professional with experience in the diamond and fine jewellery industry. The candidate will be responsible for managing export-import documentation, trade finance, customs coordination, foreign exchange transactions, accounting entries and statutory compliance.
The ideal candidate must have practical experience handling jewellery exports between India and Dubai, a strong understanding of banking and customs procedures, and the ability to independently manage routine operational requirements while resolving documentation and shipment-related issues.
Key Responsibilities
1. Export & Import Documentation and Trade Finance
- Prepare, verify and manage all documentation relating to the export and import of diamonds and jewellery consignments.
- Ensure compliance with applicable banking requirements, customs regulations, foreign trade procedures and documentation requirements.
- Coordinate with banks, customs agents, freight forwarders, couriers and other service providers to facilitate smooth movement of consignments.
- Handle documentation for domestic and international shipments, including commercial invoices, packing lists, shipping bills, bills of entry and other applicable documents.
- Track shipments and follow up on pending documentation, customs clearances, export proceeds realisation and import payment obligations.
- Maintain proper records of export-import transactions and ensure timely submission of required documents to banks and relevant authorities.
2. Customs, ICEGATE & Regulatory Compliance
- Have a thorough working knowledge of the export and import clearance process for diamonds and jewellery.
- Coordinate with customs house agents (CHAs) and resolve shipment delays, documentation discrepancies and clearance-related issues.
- Use the ICEGATE portal to track shipping bills, bills of entry, customs status and other relevant information.
- Obtain Certificates of Origin and other applicable certificates through the relevant portals and authorities.
- Maintain familiarity with applicable DGFT, Customs, RBI and other relevant export-import procedures, as applicable to the business.
3. Banking & Foreign Exchange Management
- Coordinate with bank trade finance departments and forex desks for export-import transactions.
- Manage documentation and follow-ups relating to export proceeds, import remittances and other trade-related banking requirements.
- Coordinate the booking, monitoring, closure and settlement of foreign exchange forward contracts.
- Track forward contract maturities, underlying transactions, exchange rate differences and related bank documentation.
- Monitor foreign currency receivables and payables and ensure timely reconciliation with bank records.
- Maintain appropriate documentation for bank audits, compliance checks and transaction verification.
4. Accounting & Bookkeeping
- Maintain day-to-day accounting records in Tally Prime, including purchase, sales, stock, bank and journal entries.
- Record and track foreign exchange fluctuations, realised and unrealised gains or losses, and other relevant accounting adjustments.
- Reconcile bank accounts, supplier accounts, customer accounts and other ledger balances.
- Maintain accurate inventory and stock-related accounting records for diamonds and jewellery, including reconciliation of stock movements and supporting documentation.
- Assist in the preparation of monthly and year-end financial statements, including the Profit & Loss Account and Balance Sheet.
- Generate MIS reports, ledger statements, stock reports, outstanding reports and other financial reports as required by management.
- Maintain proper filing and documentation of invoices, vouchers, bank records and supporting documents.
5. Direct & Indirect Tax Compliance
- Possess a working knowledge of GST compliance, including purchase and sales reconciliations, input tax credit reconciliation and coordination for periodic GST filings.
- Handle TDS calculations, timely payment of TDS, preparation of supporting workings and issuance of TDS certificates.
- Assist with statutory returns, tax reconciliations, audit requirements and coordination with external accountants or tax consultants.
- Ensure accounting records and supporting documents are maintained accurately and are readily available for compliance and audit purposes.
6. India–Dubai Trade Coordination
- Handle documentation and accounting coordination for jewellery exports and imports between India and Dubai.
- Coordinate with the respective teams, banks, customs agents and service providers across both locations.
- Maintain transaction-wise documentation and reconciliation for cross-border movements of goods, payments and foreign exchange.
- Track goods sent on consignment, approval or other non-sale movements, wherever applicable, ensuring that the documentation, inventory records and subsequent settlements are properly maintained.
Mandatory Requirements
- Minimum 3 years of relevant experience within the diamond and jewellery industry, specifically in accounts, export-import documentation or trade finance.
- Hands-on experience with exports and imports between India and Dubai.
- Practical knowledge of jewellery export-import procedures, customs clearance and banking documentation.
- Working knowledge of the ICEGATE portal and the process for obtaining Certificates of Origin.
- Experience dealing with bank trade finance departments and forex desks, including the closure of forward contracts.
- Proficiency in Tally Prime.
- Intermediate-level Microsoft Excel skills, including lookups, PivotTables, reconciliations and preparation of reports.
- Working knowledge of Indian GST, TDS and routine accounting compliance.
- Strong attention to detail, documentation skills and the ability to independently resolve operational issues.
Preferred Skills & Attributes
- Experience handling high-value diamond and jewellery consignments.
- Understanding of stock reconciliation, consignment and approval transactions, and foreign currency accounting.
- Good coordination and communication skills when dealing with banks, customs agents, auditors and internal teams.
- Ability to manage multiple transactions and deadlines while maintaining accurate records.
- Proactive, organised and solutions-oriented approach, with a strong sense of accountability.
How to Apply
Candidates with relevant diamond and jewellery industry experience, particularly in India–Dubai trade operations, are encouraged to apply.
Please share your updated CV along with details of your relevant experience in export-import documentation, trade finance, Tally Prime and forex transactions on careers@diamars.com
Click on Apply to know more.
