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Job details:
Location:Trivandrum, Kerala
Employment Type:Full-time
Experience:1–3 years preferred
Industry:Construction / Contracting
About the Role
We are looking for a detail-oriented and responsible Accounts & Operations Executive to join our construction company and take ownership of our day-to-day accounts, bills, expenses, purchase records, vendor payments, and financial documentation.
This is an important role in our growing business. The ideal candidate should be comfortable working independently, handling numbers accurately, maintaining proper records, and coordinating with vendors, staff, contractors, and management.
You will work closely with the management to ensure that we have a clear and up-to-date understanding of where the company's money is being spent, what is payable/receivable, and the financial status of each project.
Key Responsibilities
Accounts & Bookkeeping
* Maintain day-to-day accounting records and financial transactions.
* Record income, expenses, purchases, payments, and receipts accurately.
* Handle accounting entries and maintain proper books of accounts using Tally or other software
* Assist with bank reconciliation and cash/bank transaction tracking.
* Maintain petty cash records and daily expense statements.
* Keep all financial records organised and up to date.
Bills & Expense Management
* Collect, verify, record, and file bills from vendors, suppliers, contractors, and other service providers.
* Check bills against purchases, materials received, work completed, or agreed rates wherever applicable.
* Maintain a proper record of pending and paid bills.
* Track recurring expenses and ensure timely documentation.
* Identify discrepancies, duplicate bills, missing bills, or unusual expenses and report them to management.
Vendor & Payment Management
* Maintain vendor and supplier ledgers.
* Track outstanding payments and amounts payable.
* Maintain payment schedules and follow up on pending bills when required.
* Coordinate with vendors regarding invoices, payment details, and account statements.
* Reconcile vendor statements with company records.
Construction Project Expense Tracking
* Maintain records of project-wise expenses.
* Track material purchases, labour-related expenses, transportation, subcontractor payments, and other project costs.
* Help management understand the actual cost incurred on each project.
* Compare estimated/projected expenses with actual expenses.
* Maintain proper documentation for project-related purchases and payments.
Reporting & Management Support
* Prepare regular expense and payment reports for management.
* Provide summaries of daily/weekly/monthly expenses.
* Maintain records of outstanding payables and receivables.
* Assist management in understanding cash flow and upcoming financial commitments.
* Highlight unusual increases in expenses or discrepancies in records.
* Provide accurate financial information whenever required for decision-making.
Documentation & Compliance Support
* Maintain systematic physical and digital records of invoices, bills, receipts, purchase documents, and payment proofs.
* Assist the external accountant/CA with required financial documents and information.
* Maintain GST-related purchase and sales records and support filing requirements where applicable.
* Ensure that accounting documents are properly organised and easily retrievable.
Requirements
* Bachelor's degree/diploma in Commerce, Accounting, Finance, Business Administration, or a related field
* 1–3 years of experience in accounting, bookkeeping, finance, or a similar role is preferred.
* Good working knowledge of Tally / Tally Prime
* Good knowledge of MS Excel / Google Sheets
* Strong numerical and calculation skills.
* Basic understanding of accounting principles.
* Ability to maintain ledgers, invoices, payment records, and expense statements.
* Good attention to detail and accuracy.
* Ability to identify discrepancies and follow up until they are resolved.
* Good organisational and documentation skills.
* Ability to work independently and take ownership of responsibilities.
* Good communication and coordination skills.
Preferred / Added Advantage
* Experience working in a construction, contracting, infrastructure, real estate, or project-based company
* Knowledge of construction-related expenses such as materials, labour, subcontractors, transportation, and site expenses.
* Familiarity with GST, TDS, invoicing, and basic statutory accounting requirements
* Experience with project-wise accounting or cost tracking.
* Strong Excel skills, including formulas, sorting, filtering, and basic reporting.
* Experience coordinating with vendors and suppliers.
What We Are Looking For
We are looking for someone who is responsible, trustworthy, organised, and comfortable working with numbers.
The person joining us will have an important role in building a more structured accounting and financial system for the company. We value someone who doesn't simply enter numbers into Tally, but actually understands what the numbers mean, keeps track of expenses, notices discrepancies, and communicates important information to management
The ideal candidate should be someone who can eventually take ownership of the company's day-to-day accounting and financial documentation with minimal supervision.
Key Skills
Tally Prime or other software | Accounting | Bookkeeping | MS Excel | GST | Invoicing | Vendor Management | Expense Tracking | Bank Reconciliation | Ledger Management | Accounts Payable | Accounts Receivable | Financial Reporting | Documentation | Construction Accounting.
How to Apply
Interested candidates can apply through LinkedIn with their updated CV or email us asbuildersanddevelopers75@gmail.com
Click on Apply to know more.