Administrative Program Director - Van Buren Family Shelter

Description

1. Thinks, communicates and behaves as a cause-driven leader and role model for other staff and members when it comes to desired staff behaviors; promotes youth development, healthy living, and social responsibility in all job-related functions.

2. Actively promotes youth development, healthy living, and social responsibility across all job functions. 

3. Partners with the Development team to support fundraising efforts for housing, shelter, and social responsibility initiatives, including annual giving campaigns, staff engagement, and board-led efforts. 

4. Establishes and sustains collaborative relationships with community organizations, partners, and key stakeholders to strengthen service delivery and community impact. 

5. Leverages in-depth knowledge of community resources to effectively connect guests with appropriate agencies, services, and support systems. 

6. Provides direct supervision to the Youth Coordinator and Volunteer/Donation Coordinator, overseeing programming, workshops, educational initiatives, special events, in-kind donations, and guest engagement activities to ensure alignment with organizational goals and service standards. 

7. Compiles, analyzes, and maintains program data and statistical reports. Supports the development and continuous improvement of data collection processes, evaluates program effectiveness, and recommends enhancements to optimize service delivery. 

8. Oversees Office Manager functions, including inventory management of office supplies, database and records oversight, and administrative coordination. Key responsibilities include: 

   • Drafting, formatting, and distributing internal and external communications, including emails, memoranda, presentations, and reports.

   • Processing financial documentation such as credit card reconciliations, petty cash tracking, purchase orders, check requests, and reimbursement reports, ensuring accuracy and proper recordkeeping

 

Requirements

QUALIFICATIONS:

• Bachelor's degree in a related field or equivalent preferred.

• One to two years of related experience preferred as a coordinator of people or activities.

• Ability to use typical business software and office equipment.

• Understanding of the role of volunteerism within the YMCA.

• Passionate belief in the Y’s cause of nurturing the potential of all youth, supporting healthy living for all people and finding ways to help and support our neighbors.

• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.

• Proven track record of developing authentic relationships with others.

• Ability to foster a collaborative team approach to solving challenging situations. 

• YMCA Team Leader certification; if not certified, must obtain certification within 12 months

 

Summary

This position partners closely with the Executive Director to support administrative operations and drive effective program execution across the shelter. The role advances Shelter Services initiatives through strategic coordination of scheduling, financial tracking, and data management. It provides leadership and oversight for Donation Management, Volunteer Services, and Youth Development efforts, ensuring strong engagement and meaningful involvement of volunteers and donors in support of the housing and shelter system.

Provides community wellness, childcare, and youth development programs.