Judicial Assistant - Superior Court (Prescott)

About the Department

Under minimal supervision, provides a variety of complex and confidential legal and administrative tasks in support of an appointed judge, commissioner and/or other appointed judicial officer. Undertakes and performs office management tasks associated with the operation, functions, and coordination of the work of a judicial division.

Position Duties

• Serves as the first point of contact for division; answers busy phones; transcribes dictation; makes travel or other meeting arrangements for the Judge.
• Assists with overseeing cases in case management system.
• Manages and maintains court calendar and files; requests and prepares court files for hearings; manages and tracks cases; sets hearing and trial dates.
• Prepares orders, rulings, minute entries, notices, jury instructions and other sensitive or confidential documents.
• Manages and maintains a variety of records and documents to determine compliance with relevant and appropriate statutes, rules, administrative orders and/or other governing policies and procedures.
• Interacts with the public, witnesses, attorneys, jurors, personnel from other departments and divisions, personnel from other courts and agencies; assists self-represented litigants.
• Performs other job-related duties as assigned.

Minimum Qualifications

Education: 
High school diploma or equivalent. 

Experience:  
A minimum of three (3) years of secretarial or administrative assistant experience, to include one (1) year in legal or court environment. 

Additional Requirements:
Must possess a valid Arizona driver’s license. Must complete annual training as required by the Committee on Judicial Education and Training (COJET). 

Other Qualifications

Required Knowledge, Skills, and Abilities:

  Knowledge of:

• Basic legal terminology and court processes.
• Pertinent legal documents.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.
  
  

Skill in:

• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by electronic means with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and attention to detail.
  
  

Ability to:

• Prioritize, schedule, and organize work to meet established deadlines.
• Prepare legal documents to meet deadlines, accurately and with minimum supervision.
• Work effectively under pressure in an environment that has changing priorities and a demanding clientele.
• Type at a minimum speed of sixty (60) WPM.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.  
• Handle confidential matters and always maintain discretion.
• Act with courtesy, tact, and diplomacy.
  
  

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:
FLSA: Non-Exempt
Grade: 8
Classification: At-Will
Safety Sensitive: No

Public sector court administration and support services.