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Judicial Assistant - Superior Court (Prescott)

Salary

$50k - $65k

Min Experience

3 years

Location

Prescott, Arizona, United States

JobType

full-time

About the job

Info This job is sourced from a job board

About the role

About the Department


Under minimal supervision, provides a variety of complex and confidential legal and administrative tasks in support of an appointed judge, commissioner and/or other appointed judicial officer. Undertakes and performs office management tasks associated with the operation, functions, and coordination of the work of a judicial division.

Under minimal supervision, provides a variety of complex and confidential legal and administrative tasks in support of an appointed judge, commissioner and/or other appointed judicial officer. Undertakes and performs office management tasks associated with the operation, functions, and coordination of the work of a judicial division.

Position Duties

  • Serves as the first point of contact for division; answers busy phones; transcribes dictation; makes travel or other meeting arrangements for the Judge.
  • Assists with overseeing cases in case management system.
  • Manages and maintains court calendar and files; requests and prepares court files for hearings; manages and tracks cases; sets hearing and trial dates.
  • Prepares orders, rulings, minute entries, notices, jury instructions and other sensitive or confidential documents.
  • Manages and maintains a variety of records and documents to determine compliance with relevant and appropriate statutes, rules, administrative orders and/or other governing policies and procedures.
  • Interacts with the public, witnesses, attorneys, jurors, personnel from other departments and divisions, personnel from other courts and agencies; assists self-represented litigants.
  • Performs other job-related duties as assigned.

Minimum Qualifications

Education: 
High school diploma or equivalent. 

Experience:  
A minimum of three (3) years of secretarial or administrative assistant experience, to include one (1) year in legal or court environment. 

Additional Requirements:
Must possess a valid Arizona driver’s license. Must complete annual training as required by the Committee on Judicial Education and Training (COJET). 

Other Qualifications

Required Knowledge, Skills, and Abilities:

  Knowledge of:

  • Basic legal terminology and court processes.
  • Pertinent legal documents.
  • Business English, spelling, grammar, punctuation, and composition.
  • Clerical office practices and procedures.
  • Research techniques and report writing.
  • Current Microsoft Office software.
  • Filing and recordkeeping.

Skill in:
  • Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by electronic means with public and employees.
  • Establishing and maintaining effective working relationships with employees, other agencies, and the public.
  • Organization and attention to detail.

Ability to:
  • Prioritize, schedule, and organize work to meet established deadlines.
  • Prepare legal documents to meet deadlines, accurately and with minimum supervision.
  • Work effectively under pressure in an environment that has changing priorities and a demanding clientele.
  • Type at a minimum speed of sixty (60) WPM.
  • Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
  • Keep management informed of key operating issues affecting the department.
  • Remain current in knowledge required to perform assigned duties.  
  • Handle confidential matters and always maintain discretion.
  • Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:
FLSA: Non-Exempt
Grade: 8
Classification: At-Will
Safety Sensitive: No

About the company

Public sector court administration and support services.

Skills

Microsoft Office