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Overview
Reporting to the Operations Manager for a Division in the Humanities and Social Sciences this position serves as the Undergraduate and Graduate Registrar. The Registrar is the primary student records contact for the Director of Undergraduate Studies (DUS) and the Director of Graduate Studies (DGS). This position is the departmental source for course and curriculum support, degree progress, academic deadlines, policies, procedures, and activities.
Responsibilities include overseeing and coordinating administrative, program, and office activities of the DUS and/or DGS. Serving as the primary support for DUS and DGS and principal contact for managing degree progress or activities related to registration, etc. Monitoring student records to ensure compliance to academic regulations and program requirements for graduation using Degree Audit and/or Faculty Student Advising and notifying DUS or DGS of identified problems for faculty action with the DUS and/or DGS. Coordinating teaching schedules for academic classes; scheduling classroom assignments. Assisting the DUS and/or DGS in analyzing need and determining teaching fellow assignments including entering information in Teaching Fellow System (TFS). Scheduling course offerings and discussion sections in CourseLeaf. Supporting the recruitment and admissions processes for the department including planning events, assisting with student academic activities, responding to general inquiries and requests for information regarding the academic program and developing expertise on departmental registrar processes and procedures. This position may also arrange travel, update websites and process expenses.
This position may be required to support events after business hours and requested to provide coverage for other departmental staff. Perform other duties as assigned.
The current hybrid work schedule for this position is 4 days on campus with 1 remote workday. You may be required occasionally to work on site more often in a given week due to operational needs. In the event, the university/department transitions to being on campus five days a week, either temporarily or permanently, the hybrid schedule will be suspended.
Required Skills and Abilities
1. Demonstrated ability to work independently and flexibly as part of a team. Ability to manage time to be efficient and productive. Excellent verbal, written and interpersonal skills. Ability to be self-motivated, show initiative and follow through.
2. Ability to exercise discretion and maintain confidentiality in handling sensitive information. Demonstrated intermediate to advanced proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
3. Demonstrated ability to multitask, prioritize, meet deadlines, and work effectively with competing deadlines. Demonstrated ability to learn new systems, processes, and software.
4. Experience in organizing and coordinating events. Proven ability to manage financial transactions, including expense reimbursements.
5. Excellent organizational skills, accuracy, and attention to detail. Demonstrated ability to solve problems and anticipate actions as needed even in the face of conflicting demands. Reliable history of excellent attendance and punctuality.
Preferred Skills and Abilities
1. Experience with Workday and knowledge of the university policies and procedures.
2, Website maintenance experience and experience with Degree Audit and CourseLeaf.
3. Prior experience working in an academic setting supporting faculty, students, and staff.
Principal Responsibilities
1. Serves as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff. 2. Processes applications for admissions. Ensures compliance with administrative policies and procedures. 3. Assists students with the completion of forms. Reviews and verifies forms for completeness and accuracy. 4. Establishes and maintains student files, ensuring all personal, financial, and academic records are kept current and accurate. 5. Monitors student records to ensure compliance to academic regulations and program requirements for graduation. Maintains logs and records. Compiles statistical data and information. Summarizes data in reports or analyses. 6. Updates, edits, and writes program publications. Coordinates production and distribution of publications. 7. Coordinates teaching schedules for academic classes. Schedules classroom assignments. Coordinates Senior Essay and Dissertation activities. 8. Monitors financial records and activity. 9. Oversees and instructs support staff. 10. Performs clerical functions incidental to office activities.
Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree, or an equivalent combination of education and related experience.
Job Posting Date
05/12/2026
Job Category
Administrative Support
Bargaining Unit
L34
Compensation Grade
Labor Grade D
Compensation Grade Profile
Hourly Range
$31.83
Time Type
Full time
Duration Type
Staff
Work Model
Hybrid
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Health Requirements
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
Posting Disclaimer
The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus.