Report

Museum Assistant

Salary

$59k

Min Experience

6 years

Location

New Haven, Connecticut, United States

JobType

full-time

About the job

Info This job is sourced from a job board

Overview

About the role

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Founded in 1832, the Yale University Art Gallery is the oldest college art museum in the United States. Today, it serves Yale University, the wider community, and the public as a center of teaching, learning, and scholarship. The Registrar’s Office is seeking a Museum Assistant to manage a fast-paced Registrar’s Office that includes Provenance Research and Archives units. Reporting to the Head Registrar, the Museum Assistant will support office activities working with curatorial departments, Collections, Exhibitions, Conservation, IT, and Business departments, and will execute campus registration duties.

This work will be performed primarily at West Campus with intermittent work at the main campus in New Haven.

This is a fully on-site position Monday - Friday.

Essential Duties include

1. Manage the Registrar’s Office by answering phone calls and emails and redirecting inquiries to the appropriate department members; distributing mail; ordering supplies; processing expenses; maintaining files and equipment; scheduling appointments and travel; maintaining departmental library; and maintaining the Registrar’s Office Sharepoint site

2. Assist with processes for departmental hires, and hire, train, and supervise students

3. Assist with compiling reports and correspondence

4. Coordinate and monitor Registrar’s Office calendar; coordinate weekly Security, Collections, Exhibitions, Registrar, and Facilities logistics meeting, and record and distribute notes

5. Serve as coordinator of digitized accession files

6. Assist the Head Registrar with appointments, correspondence, and budget

7. Assist the exhibitions program with arranging courier hotels and per diems

8. Assist the outgoing loans program with managing The Museum System (TMS) collections database loan records, generating correspondence, organizing billing, and creating files

9. Attend TMS quarterly meetings and assist with data entry and records management

10. Oversee loans on campus including loans to residential, office, and academic buildings including inventories, arranging packing and shipping, coordinating condition reports, and generating loan forms

11. Assist with monthly object shuttles between Gallery facilities by creating manifests, and releasing and receiving and releasing shipments

12. Assist with object handling and releasing and receiving shipments as needed

13. Perform other duties as assigned

Required Skills and Abilities

1. Demonstrated ability to be neat, accurate, and organized; ability to manage a busy office

2. Knowledge of museum best practices

3. Proficiency with relational databases and spreadsheets; ability to develop and maintain data integrity within a collections database

4. Ability to manage multiple and diverse tasks including research-oriented projects; ability to handle confidential legal and financial information with discretion

5. Ability to regularly solve problems, exercise discretion and independent judgment; ability to be a team player in active and diverse office environment and communicate with museum staff and public in a professional manner

Preferred Education and Experience
1. Bachelor's degree in Art History or a related field

2. Two years of experience in a museum setting
3. Experience in a museum registration or collections management office
4. Experience handling works of art

Principal Responsibilities

1. Serves as source of specialized information to the public, visiting scholars, and students. Explains and describes the collection and available reference material through workshops, lectures and in response to inquiries. 2. Maintains the order of and ensures the special care, security, and proper user handling of collections and exhibits. Reconstructs, repairs, and restores art/specimens using preservation and conservation techniques. Catalogues and makes routine identifications of new acquisitions. 3. Conducts research related to the collections and exhibits. Selects art/specimens for display. Prepares collection for exhibition. May assist with installing and disassembling exhibits. 4. Composes correspondence related to the collections and exhibits. Oversees and instructs support staff. 5. May prepare budget and financial material related to particular collection. May collect specimens for use in exhibits. Performs clerical functions incidental to curatorial activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Job Posting Date

04/24/2026

Job Category

Technician

Bargaining Unit

L34

Compensation Grade

Labor Grade C

Compensation Grade Profile

Hourly Range

$28.43

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.

About the company

Providing higher education and conducting advanced scientific research.

Skills

The Museum System (TMS)

SharePoint

Databases

Spreadsheets