Associate - Operations

About us
WRI India, an independent charity legally registered as the India Resources Trust,
provides objective information and practical proposals to foster environmentally sound and socially equitable development. Through research, analysis, and
recommendations, WRI India puts ideas into action to build transformative solutions to protect the earth, promote livelihoods, and enhance human well-being.
Know more: https://wri-india.org/

Overview of the CEO Office:

The Executive Office anchors the strategic direction of the WRI India office, coordinating the development of the India strategy, and incubating new strategic and operational priorities. This unit supports teams to think about ambition and scale. The team also works with the executive leadership on organisational development and culture and provides dedicated support to the CEO for his external engagements.

Job Highlight:

We are hiring for Associate - Operations role focused on driving seamless team operations, event management, and administrative coordination across the organization. The position involves planning and executing internal and external events, managing conference logistics, travel and visa coordination, contract and vendor management, and supporting financial and operational processes. The role also contributes to strengthening internal communication and team culture through engagement initiatives, newsletters, and collaborative programs, while maintaining trackers, dashboards, onboarding records, and operational reporting to ensure smooth day-to-day functioning and effective stakeholder coordination.

What you will do:

Internal Coordination & Communication

• Support the planning and execution of internal events, including team-building initiatives, workshops, and organizational celebrations.

• Coordinate external engagements such as conferences, client events, networking forums, and representation opportunities.

• Develop detailed event plans, timelines, checklists, and logistical frameworks to ensure smooth delivery.

• Manage vendor coordination, venue bookings, catering, and event materials, ensuring quality and cost efficiency.

• Provide on-ground event support to ensure seamless execution and a positive participant experience.

• Contribute to the creation and dissemination of internal communication content, including newsletters, updates, and engagement campaigns.

• Maintain and regularly update internal communication platforms (emailers, messaging channels, etc.).

• Ensure timely dissemination of information related to events, training programs, and key organizational updates.

Conference, Contracts & Travel Support

• Coordinate logistics for domestic and international conferences, workshops, and events, including venue, catering, equipment, and translation services where required.

• Provide end-to-end travel and visa coordination support for team members and participants.

• Support financial processes related to events and conferences, including participant travel and logistics budgeting.

• Manage event invitations, registration processes, and attendee communications.

• Process and maintain documentation related to contracts, agreements, sub-grants, work authorizations, and purchase orders (via Workday or relevant systems).

• Track and monitor contract performance against agreed deliverables and timelines.

• Liaise with partners to ensure clarity and compliance with contractual requirements.

• Maintain documentation and reporting throughout the lifecycle of contracts.

• Process invoices and payments in alignment with organizational policies and compliance standards.

Team Operations & Enablement

• Support the design and execution of employee engagement initiatives, including recognition programs, team outings, and wellness activities.

• Contribute to building a collaborative and inclusive team culture through thoughtfully planned engagement efforts.

• Collect and analyze employee feedback to continuously improve engagement strategies and workplace experience.

• Maintain accurate records of engagement activities, events, and communication initiatives.

• Track participation metrics and generate insights to improve future initiatives.

• Develop dashboards and reports to reflect engagement levels, team effectiveness, and operational success.

General Administration

• Coordinate and schedule team meetings, ensuring smooth logistics and documentation where required.

• Maintain and update staffing information, including onboarding records for new hires and interns.

• Support recruitment coordination and onboarding processes as needed.

• Manage and update program, departmental, and organizational trackers.

• Provide general administrative and operational support as required.

​What you will need:

• Bachelor’s degree in business administration, Finance, Communications, Human Resources, Event Management, or a related field.

• 2–5 years of relevant experience in operations coordination, event management, internal communications, or program support (experience in nonprofit/impact sector is an advantage).

• Demonstrated experience in planning and executing events, workshops, or conferences (virtual and in-person).

• Familiarity with contract management, vendor coordination, and basic financial processes (invoicing, budgeting, or procurement).

• Ability to manage multiple priorities, work across teams, and deliver within tight timelines.

• High attention to detail, with strong documentation and reporting skills.

• Accurate tracking, reporting, and operational discipline

• Stakeholder coordination and vendor management

• Financial and contract management understanding

• Proficiency in tools like MS Office, Google Workspace, and coordination platforms (e.g., Workday or similar systems)

Potential Salary and Benefits: INR 9,50,000 to 12,50,000 LPA
Salary shall be commensurate with experience and skills. WRI India offers a generous and comprehensive benefits package.
Location: Mumbai
Duration: 1 year (Extendable based on performance and project
requirements)
Start date: As soon as Possible
List of Documents to be attached:
• Cover Letter
• Resume

How to Apply

Qualified applicants should apply online at www.wri.org/careers. All applications must be submitted online through this career portal in order to be formally considered. Only select applicants will be contacted for interview. There will be a writing test conducted with final candidates. Please do not contact program staff directly for this position.

Diversity, Equity, and Inclusion (DEI) @WRI India
WRI India values and promotes diversity, equity and inclusion across all areas of our work and workforce. Integrating these values into our actions fosters a progressive and collaborative culture and can also enhance our impact. It is our responsibility to create a welcoming working environment for people of diverse cultures, backgrounds and experience to learn together. We are responsible for fostering a safe and inclusive workplace where questions, concerns and information about diversity, equity and inclusion are part of our ongoing dialogue and development.
Learn more about WRI India’s commitment to Diversity, Equity, and Inclusion (DEI).

Diversity, Equity and Inclusion | WRI India

People-centric to the core:
We keep our people at the center of everything we do - from a welcoming work environment to benefits and a culture that encourages staff to stay healthy, happy, engaged, and growing.

Some of the non-monetary benefits that our staff get:

Health benefits: We cover health insurance for you and your loved ones for up to INR 8 lakhs
Term Insurance: Our term insurance policy covers life coverage of 50 lakhs per staff member
Employee Assistance program: Promoting mental well-being and supporting staff in achieving a satisfying work-life balance
Health & Nutrition: Personalized diet recommendation from a certified dietitian based on the physical health condition and lifestyle
Flexible work schedule: Alternative work arrangements for all who are eligible by nature of their job

Learning culture: Workshops and trainings to empower staff, encourage new learning opportunities
Rest and Recharge weeks: We encourage staff to take time off to rest, rejuvenate, upskill, and pursue their interests.
Our leave policy: Avail personal time off at 36 per year, along with public holidays, maternity, paternity, and adoption leaves.
Equal employment @WRI India
We believe in equal employment, it is our policy to recruit and provide opportunities for advancement in all job classifications without regard to caste, religion, sex, age, marital status, sexual orientation, parental status, or disability.