Venue Development Coordinator - Signage & Overlay (Women’s RWC England 2025 LOC)

Venue Development Coordinator - Signage & Overlay (Women’s RWC England 2025 LOC)

FIXED-TERM CONTRACT UNTIL OCTOBER 2025

BASED IN WEBB ELLIS HOUSE, TWICKENHAM

****APPLICATION DEADLINE IS WEDNESDAY 14TH MAY****

Women’s Rugby World Cup England 2025 (Women’s RWC 2025) will be the 10th edition of the women's tournament. World Rugby, in partnership with the Rugby Football Union (RFU) and UK Sport, have formed a Local Operating Company to plan and deliver the event.

Ambitions for the tournament are at an all-time high as women’s rugby is one of the fastest growing team sports in the world. Women’s RWC 2025 will be the ultimate stage for the best players, teams and coaches from 16 nations across the globe and is set to be the biggest and most widely watched women's rugby event ever. If you are interested in being a part of a tournament that will celebrate a generational moment for global rugby, apply today!

Under the guidance of the Senior Manager Venue Development and in close collaboration with RWC 2025 LOC departments and World Rugby's WREM (World Rugby Event Management) team, you will play a crucial role in delivering the infrastructure requirements for the Rugby World Cup 2025 (RWC 2025) across multiple venues. This is an exciting and challenging opportunity to be part of the planning, implementation, and operational delivery of world-class infrastructure for a major international sporting event.

As the Venue Development Coordinator, you will be responsible for ensuring the successful planning, execution and contracting services for RWC 25 Image and Look and Overlay program. Working closely with RWC 2025 Functional Areas (FAs), venue operators and suppliers you will ensure requirements meet the needs of all client groups against RWC 25 standards and supplier agreements.

What you’ll be doing:

• Provide support to the Snr Manager Venue Development in contract management, as well as assisting in managing contract documentation and ensuring compliance with agreed terms.
• Coordinate and liaise with the suppliers to ensure timely information gathering process through to delivery execution. This includes but is not limited to scoping exercises, site visits, application decisions, asset inventory, design review, operational logistics, installation and removal.
• Support the Image and Look Manager review, collate and deliver the tournament Look Books against FA requests and RWC 25 standards.
• Coordinate supplier programs to align with the wider tournament integrated schedules.
• Maintain accurate records of all branding and signage materials, including inventory and installation plans.
• Support on-site delivery aspects, including supplier coordination, stadium liaison, cost management, and approval processes.
• Collaborate with internal and external stakeholders to refine scope and manage costs. Support the change management processes to control project scope and budget.
• Participate and report on regular review meetings with external and internal stakeholders to monitor progress, address challenges, and ensure readiness for RWC 2025.
• Assist the Venue Development department with team operational and logistical administrational tasks such as accommodation, travel, accreditation, expenses, venue access documentation and parking requirements.

Experience & knowledge you’ll need:

• Experience working with multiple stakeholders and coordinating interfaces between them.
• Proven communication skills and ability to review and deliver quality reports.
• Ability to prioritize and manage complex tasks from planning through to execution, ensuring all deliverables are met.
• Strong administrative and IT skills including MS Office.

Nice to Haves:

• Previous experience within Events
• Previous experience within Image and Look or Overlay projects
• Experience in contract management or servicing

PERSONAL ATTRIBUTES:

• A passion for sport and to contribute to the further growth of the women’s game.
• Role-models World Rugby’s values of Discipline, Respect, Integrity, Passion, and Solidarity.
• A positive, ‘can-do’ attitude; someone who is resilient, flexible, curious, and delivery focused.
• Adept at working under pressure in a fast-paced environment, delivering work to deadlines and honouring commitments.
• A collaborative team player, who builds strong relationships with colleagues and a diverse range of stakeholders.
• Excellent planning and organisational skills, managing multiple workstreams at once; meticulous attention to detail.
• Can navigate ambiguity and cut through complexity, taking a logical and creative approach to problem-solving.

Diversity, Equity & Inclusion:

Women’s RWC 2025 LOC is committed to building a diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality and inclusion and welcome applications from all individuals, regardless of their background. We strive to be a diverse and inclusive workplace, which reflects the global sport we want to be and where everyone can be themselves and feel they belong.