Remote Executive Assistant / Full-time

We are looking for a Executive Assistant professional with exceptional written and verbal communication, planning, and organizational skills to provide executive-level support on a dynamic team of program management leaders. In this role you will serve as a central liaison for all internal and external matters, exercise good judgement in a variety of situations, handle confidential matters with discretion, work well under pressure, and maintain balance among multiple priorities. Put your abilities into action. Get things done in a fast-paced environment, prioritize excellence, and maintain meticulous attention to detail by taking charge as an owner. Primary Responsibilities: The Executive Assistant provides comprehensive support to the Program Management Office leader and team where the employees of Optum Labs are our first customer. This role includes a blend of administrative support and business service liaison responsibilities on various programs across internal and external customers. This includes the management of a variety of daily tasks and communications while serving as a point of contact between upper management and employees. Administrative support tasks: Manage multiple schedules and send professional email communications Coordinate calendar invites across enterprise leaders Prioritize emails and phone calls Conduct catering requests, conference room reservations, offsite meeting reservations, conference registration, and coordinate team meetings Gather documents to prepare for meetings including printing, copying, faxing Conduct travel arrangements and complete expense reports Greet visitors, coordinate building and equipment maintenance Provide technical troubleshooting and IT outreach support Complete invoice document management and payment Business Service Liaison support: Set up in-person or at-home workstations, email, teams Order laptops Request and/or approve software, hardware, furniture, badge access Complete software approvals and termination requests

Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.