Associate Director, Advancement Events

The Associate Director is responsible for developing and executing engagement and stewardship events for the Woodruff Arts Center’s Central Advancement Office and the Office of the CEO. In addition, this position collaborates with the Central Events team on Corporate Partner rental events. The Associate Director also provides support to the Chief Development Officer on other departmental responsibilities. 

Primary Duties: 

Serve as event lead and manager of the Arts Center’s Corporate events. 

Support the Office of the President & CEO with events as needed. 

Oversee PNC Place and collaborate with the Central Events team on scheduling, event execution, and partner needs. 

Collaborate across campus, including with Art Partners, Central Events, senior leadership, and catering partners. 

Assist corporate partners with rental events and coordinate logistics as needed. 

Develop, manage, and execute a comprehensive stewardship calendar for centralized corporate accounts. 

Keep detailed budget and expense tracking for all events. 

Work with outside vendors as needed to support events and stewardship activations.  

Manage RSVPs and all related ticketing needs for corporate partners and donor events. 

Track, update, and maintain accurate donor contact records for corporate partners and other key donors as assigned by the Chief Development Officer 

Maintain comprehensive and accurate event records and documentation. 

Coordinate the execution of corporate donor benefits in partnership with Relationship Managers. 

Provide professional assistance and interaction with donors when appropriate. 

Facilitate the collaboration and coordination of corporate donor benefit execution. 

Attend internal and external meetings, special events, and community events as required 

Require Experience: 

Candidates must have a minimum of 5-7 years of experience event planning, administration, or donor relations preferably in a fundraising environment.  

Required Knowledge, Skills and Abilities: 

• Self-motivated, proactive, and forward-thinking 

• High level of competency in event planning, management, and execution 

• Strong computer literacy and proficiency in Microsoft Office, Excel, Powerpoint  

• Knowledge of CRM systems, preferably in a fundraising environment 

• Outstanding organization and project management skills, and a high commitment to customer service 

• Excellent written and verbal communication skills  

• Ability to interact effectively with a range of stakeholders, including high level donors 

• Ability to work both independently and collaboratively and in a fast-paced team environment 

• Must possess a high level of discretion and diplomacy