Apx Global Media
Website:
apx.school
Company:
https://www.linkedin.com/company/apxglobalmedia
Industries: Marketing Services
Job details:
LOCATION Mumbai (company office) DAYS & HOURS Monday to Saturday, 9:00 AM to 6:00 PM
Role Overview
This is a trusted, hands-on role at the centre of the studio and the Founder's day to day. You will keep operations, accounts, and admin running smoothly, act as the bridge between the Founder and the team, and take genuine ownership of the Founder's work and personal schedule. It suits someone organised, discreet, and proactive who enjoys keeping people, tasks, and time well managed.
Key Responsibilities
EXECUTIVE SUPPORT (FOUNDER'S OFFICE)
Manage the Founder's calendar, appointments, and daily schedule, keeping work and personal commitments aligned
Monitor and respond to emails on the Founder's behalf and flag what needs attention
Act as the single point of contact between the Founder and the team, so day-to-day follow-ups do not need the Founder's direct involvement
Coordinate meetings, reminders, and follow-ups from start to finish
OPERATIONS & TEAM COORDINATION
Keep daily studio operations running smoothly
Follow up with the social media, editing, and design teams on their daily task sheets and client status
Track basic attendance and ensure routine team updates are in place
ACCOUNTS & VENDOR MANAGEMENT
Prepare monthly client invoices, share them with clients, and follow up on payments
Share invoices with the CA team and coordinate tax filing and related compliance
Make vendor payments as required through the banking app
Update invoices on client and vendor portals where required
Maintain records of company expenses and any incoming rent
HR & ADMIN
Support hiring coordination and onboarding as needed
Manage payroll and employee codes on the company's payroll platform
Maintain basic HR and admin records for the team
PERSONAL & LIFESTYLE SUPPORT
This role explicitly includes hands-on support for the Founder's personal and day-to-day matters:
Take ownership of the Founder's day-to-day personal tasks and responsibilities
Coordinate with house staff for anything required at home
Coordinate daily with drivers for timings and travel
Plan meals and coordinate with the Founder's trainer to fix schedules
Manage personal appointments in detail, alongside work appointments
Plan and manage domestic and international travel, including visa applications and related logistics
The Person We're Looking For
Highly organised, proactive, and detail-oriented
Discreet and trustworthy with confidential business and personal information
A clear communicator, comfortable coordinating across teams and vendors
Comfortable with invoices, payments, and basic accounts tools
Able to juggle work and personal priorities calmly and reliably
Click on Apply to know more.