NMTronics India Pvt. Ltd.
Website:
nmtronics.com
Company:
https://www.linkedin.com/company/nmtronics
Industries: Appliances, Electrical, and Electronics Manufacturing
Job details:
Job Title: Senior Executive – Administration
Location:
Aerospace, Near Airport, Bangalore
Department:
Administration
Reports To:
BU Head & HR Manager
Job Summary
The person is responsible for managing front desk operations, handling administrative tasks, and ensuring smooth day-to-day office functioning. The role requires excellent communication skills, multitasking ability, and a professional approach.
Key Responsibilities
1. Front Office Duties
- Greet and welcome visitors, clients, and employees professionally.
- Handle incoming calls, emails, and inquiries.
- Maintain visitor records and issue visitor passes.
- Manage reception area cleanliness and presentation.
2. Administrative Support
- Maintain office records, files, and documentation & stock management.
- Coordinate courier, dispatch, and inward/outward registers.
- Assist in scheduling meetings and managing calendars.
- Support HR/Admin in onboarding documentation.
3. Office Management
- Monitor office supplies and place orders when required.
- Coordinate with vendors and service providers.
- Ensure smooth functioning of office equipment (printer, internet, etc.).
- Assist in organizing meetings, events, and travel arrangements.
4. Coordination & Support
- Support internal teams with administrative requirements.
- Follow up on tasks assigned by management.
- Maintain MIS reports and basic data entries.
- Coordinate shipment receiving, tracking, and dispatch of service materials, spare parts, and equipment across locations.
- Manage cargo collection from airports, courier offices, and logistics partners, ensuring timely delivery to customer sites.
- Coordinate with courier partners (Blue Dart, Urban Cargo, etc.) for domestic shipments.
- Arrange cab bookings, hotel accommodations, and travel logistics for service engineers and visitors.
- Support the service team with spare parts, UPS, tools, and material movement requirements.
- Prepare and update service invoices and coordinate dispatch of documents to customers.
- Coordinate customer meetings, service visits, and operational requirements.
- Maintain records of shipments, deliveries, and service-related logistics activities.
- Coordinate with internal teams, customers, and vendors for timely execution of service operations.
Required Skills & Qualifications
- Graduate in any discipline.
- 9 to 10 years of experience in logistics, dispatch, service operations, or administrative coordination.
- Good communication skills (English & Hindi).
- Proficiency in MS Office (Excel, Word, Outlook).
- Presentable personality and professional attitude.
- Good organizational and multitasking skills.
Preferred Skills
- Experience in handling vendors and office operations.
- Basic knowledge of HR processes.
- Familiarity with office management tools/software.
Working Hours
- Timing: 9:30 AM – 6:00 PM (As per company policy)
- Working Days: Monday to Saturday (6 Days Working)
Click on Apply to know more.