GGV
Industries: Legal Services
Job details:
Position: Executive Secretary / Administrative Secretary
Location: Mumbai
Experience: 15+ Years
About the Role
One of our law firm clients is seeking an experienced and highly organized Executive Secretary to provide comprehensive administrative and secretarial support to the managing partner of a leading law firm. The ideal candidate will be proactive, detail-oriented, and adept at managing multiple priorities in a fast-paced professional environment.
Key Responsibilities
- Provide end-to-end administrative and secretarial support to managing partner.
- Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
- Arrange domestic and international travel, including itineraries, accommodation, and logistics.
- Prepare, edit, and format correspondence, presentations, reports, and other documents.
- Coordinate internal and external meetings, including preparing agendas and maintaining minutes where required.
- Screen and prioritize emails, calls, and correspondence, ensuring timely responses and follow-ups.
- Maintain confidential records, files, and sensitive information with the highest level of discretion.
- Liaise with clients, vendors, and internal teams to facilitate seamless communication and coordination.
- Manage expenses, invoices, reimbursements, and administrative documentation.
- Coordinate events, leadership meetings, and other firm initiatives as required.
- Handle ad-hoc projects and administrative assignments from senior management.
Desired Candidate Profile
- Graduate degree from a reputed institution; additional secretarial or administrative certifications will be an advantage.
- 15+ years of experience as an Executive Secretary, Administrative Secretary, or Executive Assistant supporting senior leadership, preferably within a law firm or professional services environment.
- Exceptional organizational and multitasking abilities with strong attention to detail.
- Excellent verbal and written communication skills.
- High level of professionalism, discretion, and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong interpersonal skills and the ability to work effectively with senior stakeholders.
Key Competencies
- Executive Presence
- Stakeholder Management
- Time Management and Prioritization
- Problem Solving and Initiative
- Attention to Detail
- Ability to Thrive in a Fast-Paced Environment
Location: Mumbai
Experience: 15+ Years
Prior experience in a law firm, consulting, or other professional services organization will be preferred.
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