Ambros World Foods AWF
Website:
ambrosworldfoods.com
Seniority: Entry level
Job details:
The Project Manager – F&B; will be responsible for managing the **complete lifecycle of F&B; projects**, from initial project planning and site finalisation through design, approvals, construction, procurement, recruitment, pre-opening, launch, and finalhandover to the operations team.
The role requires strong coordination between *management, landlords, architects, consultants, contractors, vendors,operations, chefs, HR, finance, marketing, and franchise partners* to ensure projects are delivered **on time, within budget, asper brand standards, and ready for commercial operations*.
- The Project Manager will act as the *single point of accountability for project execution*.
KEY RESPONSIBILITY AREAS (KRAs)
1. Project Planning & Project Ownership
• Take complete ownership of assigned F&B; projects from initiation to operational handover.
• Prepare detailed project plans, timelines, milestones, and critical path activities.
• Define project scope, deliverables, responsibilities, and deadlines.
• Prepare and maintain project trackers and Gantt charts.
• Identify dependencies, bottlenecks, and potential delays in advance.
• Conduct regular project review meetings with internal and external stakeholders.
• Ensure timely escalation of critical issues to management.
• Maintain complete project documentation and records.
KPI
• Project completion within approved timeline.
• 100% milestone tracking and reporting.
• Timely identification and resolution of project risks.
2. Site Evaluation & Pre-Project Coordination
• Coordinate with management and business development teams for new project locations.
• Conduct site visits and evaluate site readiness.
• Review site measurements, access, utilities, power load, water, drainage, ventilation, and other infrastructure requirements.
• Coordinate technical due diligence with architects and consultants.
• Identify site-related risks before project commencement.
• Prepare initial project feasibility inputs from an execution perspective.
• Coordinate landlord handover and possession formalities.
Project Manager – F&B | Job Description & End-to-End KRA Page 1KPI
• Site readiness assessment completed before project initiation.
• No major execution issues arising from overlooked site conditions.
3. Design & Architecture Coordination
• Coordinate with architects, interior designers, kitchen consultants, MEP consultants, and other technical consultants.
• Review drawings and ensure alignment with approved brand concept and operational requirements.
• Coordinate architectural, structural, MEP, HVAC, plumbing, electrical, fire, kitchen, and BOH requirements.
• Ensure design is practical from an operational and maintenance perspective.
• Coordinate design revisions and obtain management approvals.
• Ensure all drawings are issued to contractors and vendors on time.
• Identify design conflicts before execution.
KPI
• Design approvals completed within planned timelines.
• Minimum rework due to design or coordination errors.
• Compliance with brand and operational standards.
4. Budgeting, BOQ & Cost Control
• Coordinate preparation of project budgets and detailed BOQs.
• Obtain and compare vendor and contractor quotations.
• Support management in vendor and contractor selection.
• Track project expenditure against approved budgets.
• Monitor civil, interior, kitchen, MEP, equipment, furniture, signage, and other project costs.
• Control project variations and additional costs.
• Ensure all major cost deviations are approved before execution.
• Maintain project cost trackers and payment schedules.
• Coordinate with Finance for vendor payments and project-related financial requirements.
KPI
• Project delivered within approved budget.
• Cost overruns controlled and pre-approved.
• Accurate project cost reporting.
5. Contractor & Vendor Management
• Identify and coordinate with contractors, vendors, suppliers, and service providers.
• Manage contractor mobilisation and site deployment.
• Ensure vendors understand project scope, specifications, timelines, and quality standards.
• Monitor contractor productivity and manpower.
• Review work progress and quality.
• Resolve coordination issues between contractors and vendors.
• Track material procurement and delivery schedules.
• Ensure vendor bills are supported by actual work completion and approvals.
KPI
• Vendor performance against agreed timelines.
Project Manager – F&B | Job Description & End-to-End KRA Page 2• Quality compliance.
• Minimal delays due to vendor or contractor issues.
6. Construction & Execution Management
• Supervise complete site execution from civil work through final finishing.
• Monitor daily project progress.
• Coordinate civil, electrical, plumbing, HVAC, fire, flooring, ceiling, carpentry, painting, kitchen, furniture, and signage works.
• Ensure execution follows approved drawings and specifications.
• Conduct regular site inspections.
• Maintain daily and weekly progress reports.
• Identify and resolve execution bottlenecks.
• Ensure proper sequencing of activities.
• Monitor workmanship and finishing quality.
• Ensure site cleanliness, safety, and discipline.
KPI
• Execution as per approved drawings.
• Zero critical quality failures.
• Planned project milestones achieved.
7. Kitchen & BOH Setup
• Coordinate commercial kitchen planning and installation.
• Ensure kitchen layout supports efficient workflow and operational requirements.
• Coordinate kitchen equipment procurement and installation.
• Verify equipment specifications, dimensions, utilities, and installation requirements.
• Coordinate refrigeration, exhaust, gas, electrical, plumbing, and drainage requirements.
• Ensure BOH areas such as stores, receiving, dishwash, staff areas, and waste management are operationally ready.
• Conduct kitchen equipment testing and commissioning.
KPI
• Kitchen fully operational before opening.
• 100% critical equipment commissioned and tested.
• No operational delays due to BOH readiness.
8. Statutory Approvals & Compliance Coordination
Coordinate with internal teams, consultants, landlords, and external agencies for required approvals and licenses, including:
• Fire NOC / Fire compliance
• FSSAI
• Health / Trade License
• Shops & Establishment
• Eating House License, wherever applicable
• Liquor License, wherever applicable
• Pollution Control requirements
• Signage permissions
• Music licenses
Project Manager – F&B | Job Description & End-to-End KRA Page 3• Lift / electrical approvals, where applicable
• Other city-specific statutory requirements
The Project Manager will ensure that all required approvals are tracked and obtained before commercial opening.
KPI
• Critical licenses and approvals available before opening.
• No opening delays due to missed statutory requirements.
9. Procurement & Project Material Management
• Prepare procurement schedules based on project timelines.
• Coordinate with purchase and supply chain teams.
• Track ordering, production, dispatch, and delivery of materials.
• Ensure materials are delivered as per project requirements.
• Monitor long-lead items and critical equipment.
• Ensure correct quantities and specifications.
• Coordinate storage and material movement at site.
• Minimise wastage, damage, and material loss.
KPI
• No project delays due to procurement.
• Critical materials available as per project schedule.
• Controlled wastage and material losses.
10. Recruitment & Manpower Coordination
• Coordinate with HR and Operations for pre-opening manpower planning.
• Ensure recruitment timelines align with project opening dates.
• Track hiring of key operational positions.
• Coordinate joining dates and deployment plans.
• Ensure management and supervisory teams are available before opening.
• Coordinate with Operations for staff training schedules.
KPI
• Critical team positions filled before opening.
• Staff deployment aligned with opening plan.
11. Pre-Opening & Operational Readiness
Lead the complete pre-opening readiness process, including:
• Staff recruitment
• Staff joining
• Training
• SOP implementation
• Kitchen commissioning
• Menu trials
• Equipment testing
• POS installation
• CCTV installation
Project Manager – F&B | Job Description & End-to-End KRA Page 4• Music and AV setup
• Internet and IT readiness
• Inventory planning
• Vendor onboarding
• Uniforms
• Crockery and cutlery
• Smallwares
• Cleaning equipment
• Signage
• Branding
• Marketing launch coordination
Conduct a detailed **Pre-Opening Readiness Audit** before opening.
KPI
• 100% operational readiness before opening.
• No critical pending item at launch.
12. Trial Runs & Soft Opening
• Coordinate kitchen trials and menu testing.
• Conduct internal operational simulations.
• Coordinate mock service and staff rehearsals.
• Identify operational gaps.
• Coordinate soft opening / friends and family trials.
• Collect feedback from Operations and Management.
• Close all critical observations before commercial launch.
KPI
• Successful trial operations.
• Critical operational issues closed before launch.
13. Launch & Grand Opening
• Coordinate final launch readiness.
• Ensure all departments are aligned for opening day.
• Coordinate with Marketing and PR teams for launch execution.
• Ensure venue is fully operational and presentable.
• Monitor opening day operations.
• Resolve real-time project-related issues.
• Ensure vendors and technical support are available during launch period.
KPI
• Successful opening as per approved launch date.
• Zero critical operational failures during launch.
14. Final Handover to Operations
• Conduct final project inspection.
• Prepare snag and punch lists.
Project Manager – F&B | Job Description & End-to-End KRA Page 5• Ensure all pending works are closed.
• Complete asset and equipment handover.
• Submit warranties, manuals, drawings, and documentation.
• Complete final vendor handover.
• Ensure all licenses and approvals are documented.
• Conduct joint handover with Operations.
• Obtain formal project completion sign-off.
KPI
• Complete handover within agreed timeline.
• 100% critical snags closed.
• Complete project documentation handed over.
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