HappieHire
Website:
happiehire.com
Company:
https://www.linkedin.com/company/happie-hire
Seniority: Associate
Industries: Technology, Information and Media, IT Services and IT Consulting, and Internet Marketplace Platforms
Job details:
About the Role
We are seeking a proactive, detail-oriented, and high-energy Office Coordinator to oversee the day-to-day functions, facilities, and workplace culture of our Bangalore offices in Koramangala.
Reporting directly to the Office Manager, you will be the heartbeat of our local workspace—ensuring a clean, seamless, and highly productive environment for our team. If you are a collaborative problem-solver who thrives on operational efficiency, vendor management, and creating an amazing workplace experience, we want to hear from you!
Working days - 6 days/week
Key Responsibilities
🏢 Facilities & Office Operations
- Daily Functions: Own the upkeep of common areas, workspaces, and conference rooms, ensuring all furniture and audio/video (AV) equipment are fully operational.
- Vendor & Supply Management: Proactively manage relationships with external service providers (property management, furniture vendors, snack/catering programs, custodial services, etc.) and keep office supplies fully stocked.
- Ticketing & Support: Provide timely, high-quality responses to internal service requests assigned to the facilities queue.
- Space Planning: Assist the Office Manager with employee seating arrangements, desk allocations, and office layout planning.
- Cross-Functional Support: Coordinate with onsite facility staff and address ad hoc projects directed by the IT, People (HR), and Finance teams as aligned with the Office Manager.
🎉 Culture & Employee Engagement
- Cultural Stewardship: Act as a culture champion by supporting and executing various company events and engagement activities, making the office a place of positivity and productivity.
Who You Are
🎓 Experience & Qualifications
- Experience: Minimum of 3 to 6 years of experience in office administration, facilities coordination, events or workplace operations.
- Team Player: Comfortable working under the guidance of an Office Manager while taking independent ownership of daily floor tasks.
- Tech Savvy: Comfortable using Google Workspace (Docs, Sheets, Slides) and handling basic office AV/conferencing setups.
🛠️ Key Skills
- Proactive Problem-Solving: You don't wait to be told what to do—you anticipate floor needs and solve issues before they arise.
- Attention to Detail: An eagle eye for organization, cleanliness, and operational efficiency.
- Communication: Excellent verbal and written communication skills with strong interpersonal savvy to interact with employees and vendors alike.
- Prioritization: Ability to self-manage, multitask, and prioritize your workflow effectively in a fast-paced environment.
- Customer Service & Collaboration: A strong spirit of collaboration and a dedication to providing great internal customer service to all employees and visitors.
What We Offer
- A vibrant, collaborative, and supportive work culture.
- Opportunity to shape the daily workplace experience of a growing team.
- Clear mentorship and growth under an experienced Office Manager.
- Competitive compensation and benefits.
Click on Apply to know more.
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